Federal Government: Goods Receipts and Invoice Receipts 

In the SAP Federal Government solution, you use the same functions to post goods receipts and invoice receipts as are available in the standard system.

However, there are some considerations you must bear in mind when entering invoice receipts for Federal Government purposes.

·        In order to satisfy a Federal Government requirement, the Reference field on the Basic Data tab can accommodate 35 characters. The standard field accommodates only 10.

·        The invoice receipt date is particularly important in the FG solution because the Prompt Payment Act feature uses the date you enter here to calculate payment dates, economic justification, and so on.

See the Prompt Payment Act documentation for more details.

·        The Payment Method Supplement is a standard field, but is used in the FG solution to stipulate the Agency Location Code (ALC) and payment office that will handle the relevant payment.

·        For this to work, you need to carry out the following steps in the Treasury Confirmation part of the Functions for the US Federal Government Implementation Guide (IMG):

...

                            a.      Enter a payment office

                            b.      Enter an ALC

                            c.      Link the payment office to the ALC and payment method supplement by assigning them to each other in the step Assign Payment Office and ALC to Payment Method Supplement.

The payment method supplement is a two-character code.

If you do not specify a payment method supplement when entering an invoice, the invoice fails the payment run at the US Treasury because the system cannot find an ALC and payment office for the invoice.