Management of Checks (Cheques) (SAP Library - Bank Customer Accounts (BCA))

Management of Checks (Cheques)

Purpose

The management of checks consists of the options issuing, requesting, blocking, unblocking, deleting and displaying the checks of an account, along with the respective status.

Make use of check management if you do not use check stack management. However, SAP recommends you only manage checks by means of the check stacks as this functionality allows you an overview of all checks in your bank.

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Process flow

If you wish to issue a check independently of check stack management, you first have two options of noting this in the system.

If the check number has already been specified by the user, the check is passed to the system by means of "Issue check". In this case you must specify the check numbers.
If you want the check number to be assigned by the system during creation, create the check by means of "Request check". The system then assigns the next free number to the checks to be issued. You can also use an event (Business Transaction Event: Check number issuing: Request new numbers) to call up an external system for check number issuing (for example, the system that prints the checks), that then issues a new number and reports this accordingly.

The check is then managed in the system and has the status "issued".

For the exceptional case that checks are to be issued to corporate customers without printed check numbers, you need to maintain further details in the account master.

This must be noted accordingly in the account master record if such issuing is to be permitted for an account. In this case, if a check debit comes into the system by means of payment transactions with a check number that does not yet exist in the system, you can choose whether the check must be entered in check management or not.

The check can still adopt the following status:

Status "blocked".

If the check must be blocked, for example, due to loss, this can be done with a specified blocking reason both for a limited or unlimited time. As long as the block is active, check debits relating to this check are rejected by payment transactions.

Status "cashed"

If the check is posted by payment transactions, it gets the status "cashed" in account management.

Status "block removed"

Status "returned"

Status "partially cashed"

A partial amount was honored, the rest was returned.

Status "issue requested"

The check numbers have been transferred to the external check printing system. The check printing system can report back by means of an interface and set the status to "issued". With Confirm print you can also change the status.

An additional field exists, "forced status", that is also filled if a posting of the check was forced within account management (by means of force posting during post processing).