Selecting and Booking Rail Connections (Travel Manager) 

This document describes the standard procedure for booking rail connections. The individual steps do not necessarily have to all be completed by the same person. Who carries out which action depends on the authorizations of the individual user.

Prerequisites

You belong to a user group to which the travel service category Rail has been assigned (see also Customizing for SAP Travel Planning under Master Data ® Control Parameters for Travel Planning ® Define User Group-Specific Travel Service Categories).

Procedure

You have chosen Plan Trip or Travel Manager ® Create Flight, Hotel, Car Rental, Rail (or: ...with Ref.) from the SAP Easy Access Menu, and are in the screen Travel Plan: <first name, last name>, Personnel Number <personnel number>. You have entered the information required for the general trip data.

If you choose ...with Ref., you can create the travel service using data copied from a trip that already exists.

For more information about editing the general data, see Creating a Travel Plan: Travel Manager.

Request Data

...

       1.      Choose  Rail with quick info Add Rail Request. The Rail Request dialog box appears.

       2.      Enter the required data.

       3.      Choose  Avail. with quick info Availability Query (F8).

       4.      Select the connections you require.

       5.      Choose  Enter with quick info Select Rail Connection (Enter). The Ticket/Seat Reservation dialog box appears.

       6.      Enter the data required and choose  Continue. You return to the overview screen. The requested rail connections carry the status prereserved for a certain period of time and can now be booked.

Changing a Rail Connection

To change a rail connection, cancel the requested connection (see “Canceling” below) and create a new rail connection request as described in the section above.

Booking

To book the selected rail connections, choose  Book with quick info Book Travel Plan (Ctrl+F11). Once the booking has been confirmed by the provider, the trip is updated automatically. The status of the individual travel requests is then set to reserved and confirmed.

If you want to book further travel services for this trip of the same or a different category, select these first and then book the whole trip at one time. The pushbutton  Book with quick info Book Travel Plan (Ctrl + F11) books all requested travel services for one trip.

Canceling

You can cancel a reserved rail connection.