Entering Data in a Medical Service 

Prerequisites

You have opened a medical service.

For information about the restrictions governing editing options, see Status of Medical Services.

Procedure

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       1.      In the Occupational Health menu, choose Medical Services ® Overview Medical Services.

A list of the medical services already opened appears. You have the following options:

○     Double-click to select a medical service for a person directly from the list.

○     Choose  with the quick info text Set Filter to limit the selection of medical services.

○     Choose  Questionnaire to call and complete a questionnaire for a medical service.

○     Choose  with the quick info text Import Medical Data to import the test results of protocols and examinations in ASCII file format.

○     Choose  with the quick info text Historical Data on Person to display the historical data for the person.

       2.      To enter data for a medical service, select the service and double-click.

The data you can edit includes:

○     Choose  Questionnaire to call and print out the questionnaire for the medical service, or to complete it online in the system.

○     Choose  with the quick info text Scheduling to go directly to scheduling and edit appointments as required.

○     Enter the required data on each of the relevant tab pages.

       3.      Double-click an examination on the Examinations tab page. The detail screen for the examination appears, where you enter the examination and test results.

On the Test Results tab page of the detail screen for the examination, choose  to add or  to delete individual tests.

You can also enter the value assessment for the examination directly on the Examinations tab page without accessing the detail screen.

       4.      On the Diagnoses tab page, choose  with the quick info text Append Row to add diagnoses.

The data you can edit includes:

○     Start and end dates of the diagnosed illness

○     Name of the physician who made the diagnosis

○     Diagnosis source

○     Diagnosis rating

○     Diagnosis type

○     Effects of the diagnosed illness

○     User-defined diagnosis text

In addition to the diagnosis description, you can store more information in the User-Def. Diagnosis Text field. To make use of this, you can either copy the original diagnosis description to the User-Def. Diagnosis Text field by choosing  Copy Diagnosis Text and edit it, or you can create your own new user-defined text. You open the user-defined text editor by double-clicking the User-Def. Diagnosis Text field.

You can also enter a comment on the diagnosis.

       5.      On the Restrictions tab page, choose  to enter any job-related restrictions for the person examined.

The data you can edit includes:

○     Start and end dates of the restriction

○     Duration of the restriction

You can also enter a comment on the restriction.

       6.      On the Protocol/General Examination tab page, enter any reservations that you have about the health of the person(s) examined and the date of the next appointment.

The system uses the stipulated time periods for health surveillance protocols to propose the date for the next appointment. You can overwrite this proposed date, however.

       7.      On the Vaccination tab page, you assign vaccinations to persons and log the details of when they were performed.

       8.      On the Documents tab page, you can create user-defined texts and append or import external documents that contain medically relevant data. (For more information, see the documentation for the Industrial Hygiene and Safety component under User-Defined Texts and Documents.)

Here, the system distinguishes automatically between the following types of object according to how it imports the documents:

○     Document relating to person

You can import documents relating to a person on the Documents tab page if you have not selected a medical service on the Service tab page. Choose  Doc. Per. with the quick info text Import Document for Person.

○     Document relating to medical service

You can import documents relating to a medical service on the Documents tab page if you have selected a medical service on the Service tab page. Choose  Doc. Ser. with the quick info text Import Document for Service.

○     Document relating to examination

You can import documents relating to an examination if you select a medical service on the Service tab page and add an examination to the service on the Examinations tab page. Then on the Edit Examination Results screen on the Documents tab page, choose  Doc. Exa. with the quick info text Import Document for Examination.

In each case, by choosing  with the quick info text All Documents and  with the quick info text Filter, you can control the display of the respective type of document.

       9.      Choose the Close tab page to close the service after you have checked all the data entered (see Closing a Medical Service).