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Procedure documentation PY-TW Generating Bonus Batch Input Locate the document in its SAP Library structure

Prerequisites

This function runs batch input for employees regular or off-cycle bonus payment.

Procedure

  1. Choose Human Resources à Payroll Accounting à Asia Pacific à Taiwan à Off-cycle à Bonus Accounting à Generate Bonus Batch Input. The Bonus Calculation screen appears.
  2. Enter the personnel numbers of employees for whom bonus payment is to be calculated. To use additional or different selection criteria, for example, payroll area, choose Further selections, then select the criteria you want to use.
  3. In the Bonus calculation Parameters section, define the global parameters for the calculation:

    4. a. Enter the period for which bonus is to be calculated.

    b. To calculate bonus based on an employee’s basic pay in a payroll period, select the Basic Salary field and enter the relevant date. To calculate bonus based on an employee’s average basic pay, select the Average of Basic field. Enter the payroll period from which the average basic pay is to be read and the corresponding average wage type.

    c. To determine the base bonus amount, enter the factor by which the employee’s basic pay or average basic pay is to be multiplied.

  4. In the Payment Information section, enter the necessary data for payroll processing:

    5. a. Enter the wage type to be used for the bonus payment.

    b. Enter the reason for making the bonus payment.

    c. Enter the payroll period in which payment is effected.

    d. If the bonus payment is to be processed in the regular payroll run, select the Reg. Payroll field, otherwise, select the Offcycle field.

    e. If the bonus payment is dependent on the employee's ethnic group or religion, enter these in the Race / Religion fields.

  5. In the bonus for Ex-Employees section, you determine which special calculation rules apply to employees who leave the company during the bonus period:

    6. a. If bonus is to be calculated for an ex-employee, select the Bonus for employee terminated during Bonus period field.

    b. Choose Calculation rule for Ex-employee. The Additional information about terminated employee dialog window appears.

    c. Enter the Bonus Calculation Factor for the ex-employee(s).

    d. Decide whether bonus calculation is to be based on an ex-employee’s basic pay at the qualifying date or at the termination date. If the former applies, enter the qualifying date.

    e. To exclude certain groups of ex-employees from bonus, choose No prorated
    bonus for Ex-employee if...
    The No prorated bonus for Ex-employee if... dialog window appears.

    f. Select the applicable reasons and choose Enter. The Additional Information About Terminated Employee dialog window re-appears.

    g. Choose Enter to accept the data you entered and to leave the dialog window.

  6. In the General proration rule section, you define processing rules for employees who have not worked for the complete specified bonus period.

    7. a. Determine whether pro-ration is based on the number of months, working days, or calendar days.

    b. If the pro-ration depends on the number of months and you want to apply additional calculation rules for part-month periods, choose Multiple Selection and select the applicable part-month rounding type.

    c. If the pro-ration depends on the number of working days and you want to exclude certain absences from pro-ration, choose Types of absence excluded and select the applicable absence types.

  7. In the Probation period section, you define processing rules for employees whose probation period is part of the bonus period you specified above, or who are still on their probation period when bonus is calculated:

    8. a. Decide whether the qualifying date for the pro-ration of bonus for these employees is the hire date or the date when employment was confirmed.

    b. If an employee is on probation when the bonus is calculated, decide whether bonus is excluded, or calculated and paid as usual, or paid only on confirmation of the employee’s employment.

  8. If the bonus is to be limited to a maximum amount, enter this amount in the High limit of Bonus field.
  9. If the bonus must not be below a minimum amount, enter this amount in the Low limit of Bonus field.
  10. If a flat amount is to be paid, enter this amount in the Bonus paid as a fix amount field.

    11. Note

    If you enter a fixed amount for bonus, neither the evaluation of the employee’s basic pay nor any pro-ration is performed.

  11. Enter the batch input folder in which the results are to be stored, so as to make them available to payroll processing.
  12. To perform a test run, select the Test on field.
  13. Choose Execute. The system performs bonus calculation. On completion it displays a list that states the number of employees for whom bonus has been calculated.
  14. On the list, choose List Protocol to display the results. Choose List Error to display the personnel numbers for whom bonus could not be processed correctly.

 

 

 

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