Separate Billing Documents for Different Business Places (SAP Library

Separate Billing Documents for Different Business Places

Use

There are a number of restrictions as to how business places and taxes can be grouped together on tax invoices. The SAP System handles them automatically.

Since each business place is responsible for its own tax affairs, tax invoices only ever show transactions from a single business place. No business place ever issues a tax invoice containing tax items from another business place.
Furthermore, all of the transactions in a single tax invoice must be liable to the same rate of VAT. The only exception is transactions that attract zero-rate tax. These transactions may be printed on a tax invoice together with taxable transactions.

Features

Whenever you create a billing document from a delivery document or sales document, the system creates separate invoices for each business place and for each tax code (other than zero-rated tax codes). The system does this using a special copying requirements routine supplied with Country Version Thailand.

For more information about how the generic system works, see Invoice Splits.

Activities

For this function to work, assign the copying requirements routine to the appropriate line item categories (TAN, TANN, and TAO) for every combination of:

Sales document type and billing type
Delivery type and billing type

That includes such billing types as invoices, down payment requests, credit memos, and debit memos.

To do so, in Customizing for Sales and Distribution (SD), choose Billing ® Billing Documents ® Maintain Copying Control for Billing Documents ® Copying Control: Delivery Document to Billing Document or … ® Copying Control: Sales Document to Billing Document.

For each set of document types that you want to link, at line item level, in Data VBRK/VBRP, enter 360.

Example

A customer places an order with you. Your clerk enters the sales order in the system. The order contains two line items which are to be delivered from different delivering plants, Plant A and Plant B. Plant A is located in Bangkok, which falls under the jurisdiction of business place Bangkok. Plant B is located in Chiang Mai, which represents a separate business place. Each plant has its own shipping point.

When the goods are ready to be delivered, each shipping point creates its own delivery documents. However, each shipping point uses the same sales document as the reference document.

Now assume that for some reason you create a billing document using the sales order as the reference document. However, because each business place is responsible for its own tax affairs, the system automatically creates two separate billing documents. Each business place can thus print out its own tax invoice.