Process Alternative Commitment Item Hierarchy 

Prerequisites

·         In Customizing Funds Management Germany you have created a variant for the appropriate fiscal year under Master Data ®  Commitment Item ® Create Variants in FM Area/Fiscal Year.

·         In the master record of the commitment item that you wish to use in the alternative commitment item hierarchy neither the standard variant or the alternative variant to be processed (or both) have been entered.

In function Change Alternative Hierarchy commitment items are not displayed for which no variant allocation has been made in the master record and can therefore not be processed.

Procedure

1.       Choose Accounting ® Public Sector Management ® Funds Management ® Master Data ®  Commitment Item ®Hierarchy ® Change Alternative Hierarchy.

2.       Enter the respective fiscal year and variant to be processed and specify a reference variant in screen area Select Commitment Item.

The standard hierarchy ' 000' is normally offered as a reference.

3.       Choose .

You arrive at screen Change Alternative Commitment Item Hierarchy.  In the lower screen area the commitment items of the reference variant on selection are displayed. In the higher screen area you process the alternative commitment item hierarchy. Here you will see those commitment items in whose master record the variant to be processed is already entered.

4.       Select the commitment item in the reference variant (or in the alternative hierarchy) that you want to assign or reassign to the alternative Commitment Item Hierarchy by positioning the cursor and selecting  Commitment Item.

5.       Place the cursor in the target position and make the hierarchical assignment by selecting  Same Level or  Level Below. 

By using  Delete you can undo the assignments made. At the same time the assignments in the alternative hierarchy are deleted or the corresponding variant entry in the master record is deleted. No master record is deleted by this.

6.       Save the alternative commitment items hierarchy.

Result

If you assign commitment items of  the standard variant or another variant of your choice to an alternative variant and  save, the change will be entered automatically in the master record of these commitment items on the tab page Alternative Hierarchy. In the same way it is also possible to enter or delete the assignments directly using the function Individual Processing in the commitment item master record.

See also:

Alternative Commitment Item Hierarchy

Alternative Commitment Items Hierarchy Evaluation