Standing Instructions for Correspondence 

Use

To create external correspondence types in the areas Money Market, Foreign Exchange, Securities, and Derivates for the Transaction Manager in Treasury and Risk Management (TRM), define the standing instructions for correspondence in the business partner.

You must define standing instructions before you can generate external correspondence in the Transaction Manager for transactions with the business partner.

Prerequisites

·        You have made settings for correspondence types and correspondence activities in Customizing for the Transaction Manager by choosing Money Markets ® Transaction Management  ® Correspondence in the IMG activities Define Correspondence Types and Define Correspondence Activities.

For more information about the IMG activities, see correspondence and the documentation for the IMG activities.

·        You have neither marked the business partner for deletion nor released it.

Scope of Functions

Standing instructions for correspondence are created for one company code and correspondence type.

You can define standing instructions for correspondence for the following hierarchy levels:

·        Contract type, for example, money market, foreign exchange, securities

·        Product category of respective contract type, for example, fixed-term deposit for money market

Product type of respective product category, for example, fixed-term deposit for product category Fixed-Term Deposit

You can make settings for the product type in Customizing.

·        Transaction type of the respective product type, for example, investing or borrowing fixed-term deposits or purchasing and selling bonds

You can make settings for the transaction type in Customizing.

Correspondence entries at the lowest level, that is at transaction type level, have the highest priority. If standing instructions have not been entered at transaction type level, then the standing instructions at product type level have priority over those at product category level and contract type level. The same applies for the product category; it has higher priority than the contract type.

You can make the following settings in standing instructions for correspondence:

·        You can define that correspondence is created for the business partner for certain contract types/product categories/product types/transaction types and you can define the medium in which the correspondence is to be created (print, fax, SWIFT, IDoc, E-Mail).

·        You can define which business partner address is to be used for the correspondence to be created. In the standard version the system uses the role-dependent standard address. You can expressly state an alternative address ID to change the correspondence address for the business partner.

·        You can determine whether counterconfirmation is required for the business partner and the corresponding settings.

·        You can define which medium is to be the leading transfer medium for the correspondence status of the financial transaction.

For more information about creating standing instructions for correspondence, see Creating Standing Instructions for Correspondence.

Example

You have defined that correspondence is only to be printed and not faxed for the product category Fixed-Term Deposit. You have defined both print and fax for the transaction type Investment of Time-Deposit (Fixed-Term). The system uses the standing instructions at transaction type level. Correspondence is both printed and faxed.