Termination (Germany) 

Purpose

The Termination process supports the termination of an employee that is initiated by the employee himself or herself. Once the process has been executed successfully, the master data of the affected employee is updated. In other words, a leaving was performed at the master data level. In addition to the employee, the Personnel Officer, Manager, and HR Administrator business roles are actively involved in executing the process.

Using the Termination process accelerates and optimizes the termination procedure, since the system integration of all roles guarantees that work items are forwarded as quickly as possible and that all parties are informed at all times.

For the Manager and HR Administrator business roles, SAP delivers the corresponding Manager and HR Administrator portal roles in the standard system. The Personnel Officer business role is provided to help you better understand the process flow of the termination and enables you to include customer requirements more quickly and more efficiently in the process flow of the termination. The Personnel Officer role is also assigned to the HR Administrator portal role.

Prerequisites

To be able to use these sample processes for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes ® Sample Processes for HCM Processes and Forms.

Technical Objects for Implementing and Executing the Process

Object Type	ID	Name
Process	TERMINATION	Termination
WS Template	WS17900391	Termination (Germany)
ISR Scenario	STN1 STN2 STN3 STN4	Termination Scenario 1 Termination Scenario 2 Termination Scenario 3 Termination Scenario 4
Interface	ISR_IF_STN1 ISR_IF_STN2 ISR_IF_STN3 ISR_IF_STN4	Termination I Termination II Termination III Termination IV
Form Scenario	STN1 STN2 STN3 STN4	Termination Form Scenario 1 Termination Form Scenario 2 Termination Form Scenario 3 Termination Form Scenario 4
Form	ISR_HRASR_STN1 ISR_HRASR_STN2 ISR_HRASR_STN3 ISR_HRASR_STN4	Termination I Termination II Termination III Termination IV
Scenario Steps	STN1: EMPL_REQUEST HRG_IN   STN2: HRG_FR MGR_AR MGR_RR   STN3: HRA_DATA   STN4: HRG_FINAL	STN1: Request Approve   STN2: Create Final Version of Reference Approve Final Version of Reference Create Raw Version of Reference   STN3: Maintain Data   STN4: Final Check and Writing of Data to Database
Attachment Types	STN1: STN_TL   STN2: STN_RL STN_TL   STN3: STN_TL   STN4: STN_RL STN_TL	STN1: Notice Letter of Employee   STN2: Reference Notice Letter of Employee   STN3: Notice Letter of Employee   STN4: Reference Notice Letter of Employee
Backend Services
Standard Services	SAP_PA	Personnel Administration infotypes

 

Process Flow

1.   Employee starts the Termination process

The employee selects the Termination process and enters the required termination date.

2.   Personnel Officer checks termination

The Personnel Officer of the employee checks the termination request for correctness (for example, compliance with notice periods, company regulations). The personnel officer then has three options:

○     Request Revision: In this case, the form is sent back to the requester.

○     Approve Termination: In this case, the form is forwarded to the next agent.

○     Reject Termination: In this case, the process is completed.

3.   a) Manager enters raw version of reference

The manager of the employee creates the raw version of a reference and adds this raw version as an attachment to the work item for processing the termination.

4.   a) Personnel Officer creates final version of reference

The Personnel Officer receives the raw version of the reference and completes the reference.

5.   a) Manager approves the completed reference or requests that it be revised

The manager receives the completed version of the reference and can choose from the following:

○     Accept Reference

○     Request Revision: In this case, the personnel officer receives the reference again for further revision. Step 4a is repeated.

3.   b) Employee executes Life and Work Event Termination

The employee executes the Life and Work Event Termination, for example, by clearing out his or her desk and leaving the company.

3.   c) HR Administrator enters missing data for termination

The HR Administrator enters the missing data for the termination that cannot be entered by the employee himself or herself.

6.   Personnel Officer checks documents and forms

When this step has been executed, the system transfers the data from the forms to the database.

7.   Information mails are sent to the employee and the manager

8.   End of process

 

Result

The process has the following possible results:

●     Termination Carried Out: The employee's master data has been updated according to the entries on the form.

●     Termination Rejected: No changes have been made to the employee's master data.