ProcedureEntering Payment Recipient Data

 

Cash disbursement vouchers show the name and passport data of the person collecting the payment. If a collector is acting on behalf of a company, vouchers show the company’s name as well.

When you enter outgoing cash payments, the system can read some or all of this data from the vendor master and HR master data, depending on whether the recipient is a vendor or an employee. You enter the rest of the data in the accounting document as follows.

Payments to Vendors

If the person is collecting the payment on behalf of a company (legal person), the system reads the company’s name from the vendor master record. You thus enter the collector’s details as follows:

  1. Choose Extras · Document Texts .

  2. Enter the collector's name in the Received From/Paid To line.

  3. Enter his passport data in the Passport Data line.

  4. Choose Continue.

If the person is a vendor in his own right (a natural person), the system reads his name from his vendor master record. You enter his passport data as follows:

  1. Choose Extras · Document Texts .

  2. Enter his passport data in the Passport Data line.

  3. Choose Continue.

Payments to Employees

If an employee has his own vendor account (see Human Resources Master Data), do not enter anything. The system reads his name and passport data from his HR master record.

If the employee does not have his own vendor account, enter his personnel number as follows:

  1. Double-click the cash item.

  2. Choose More Data.

  3. Enter the employee’s personnel number in the Personnel No. field.