Forwarding Trading Contracts for Release (Workflow) (SAP Library

Forwarding Trading Contracts for Release (Workflow)

Use

This workflow can be used in the following situations:

You have entered a trading contract in the system, and you now want to release it in order to trigger the necessary follow-on activities (such as creation of sales/purchase order). As you do not have the authorization to do this, you forward the trading contract to another employee who is authorized to release the trading contract.

You can use the transaction Workflow Workbench: Trading Contract to trigger a workflow that automatically determines people responsible.

You can use the workflow for trading contracts that were created on the Internet. As soon as a customer accepts an offering of your trading company in its Internet application, or enters a new inquiry, the trading contract created for this can be automatically forwarded by workflow to the person responsible for processing, thereby triggering the necessary follow-on activities (such as creation of sales/purchase order).

For further information on the Internet application, see TradingContract@Net.

Features

The system determines the person responsible by using the role (user assignment) defined for the workflow scenario, and sends a work item to the integrated inbox of that person. This work item may contain an explanatory text. As the person responsible, you execute the work item and thereby release the document.

You have the following options:

Reject the work item

If you reject the work item, you are asked to change the status of the work item. To do this, a further work item is sent to your integrated inbox, and you use this to change the status.

Execute the work item

If you execute the work item, the follow-on documents for the trading contract are created.

If no errors occur during the release of the trading contract, the workflow is completed. If errors occur, a message containing an error log is sent to your integrated inbox.