PPA: Improper Invoices 

What is an improper invoice?

The US Federal Government defines an improper invoice as an invoice that lacks any of the following required information:

·        Name of vendor

·        Invoice date

·        Government contract number or other authorization

·        Vendor invoice number, account number, or other ID

·        Description, price, and quantity

·        Shipping and payment terms

·        Tax payer ID Number (TIN)

·        Banking information, unless otherwise provided

·        Contact name, title, and phone number

·        Other substantiating documentation required by the contract

Though the above list is supplied by the government, each agency may stipulate its own requirements, including any or all of the above criteria and others not appearing in it.

Use the links below to access details of how you can configure and carry out improper invoices in the SAP System:

·        Configuring Improper Invoice Processing

·        Processing Improper Invoices