FACTS II Preparation 

Procedure

The first step is to configure SGL accounts and attribute determination.

The SGL account configuration ensures that your FACTS II edits use valid combinations of SGL accounts and attribute values. To carry out this configuration, choose Functions for the US Federal Government ® General Settings ® Maintain SGL Account Master Table. The IMG documentation provides detailed instructions on what to do here.

Attribute determination is the process by which the system derives the attributes for a transaction, based on other fields in that transaction.

Proceed as follows:

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       1.      Before the beginning of a fiscal year, analyze the FACTS II SGL account attribute matrix available on Treasury FMS’s web page. This matrix lists the possible values for each SGL account for each attribute reported to FACTS II.

       2.      Determine which SGL accounts are used by the agency.

       3.      Determine which attribute values will be reported for each account and fund combination.

       4.      Determine which fields and field values are needed to derive each attribute. For example, general ledger account and fund type could be used to derive apportionment category and reimbursable flag for several accounts. In other cases, general ledger account alone could be used to derive other attribute values. Multiple derivation steps will probably be needed to define all of the derivation rules.

       5.      Create fund types, general ledger accounts (subaccounts), or other mechanisms needed to drive the derivations. Remember to consider the impact on the Budgetary Ledger and other system functions and adjust them as needed.

       6.      With your analysis complete, go to the Public Sector Management Implementation Guide (IMG) and choose Functions for the US Federal Government ® Reporting ® FACTS II ® Account Balance Definition.

The Change View: “(FACTS II) Account Balance Definition Table”: Overview screen appears.

       7.      For each company code and G/L account, stipulate whether the beginning balance, ending balance, or both, is/are to be extracted. The analysis procedure described in steps 1 through 6 has told you this.

       8.      Save your work.

       9.      Still in the FACTS II part of the IMG, choose Configure Program Reporting Category (PRC).

Use this activity to set up a relationship between the PRC, its text (which you create here), and an associated application of funds.

   10.      You now need to configure the edits and pre-edits.

In the IMG, the edits that cover the same kind of information are grouped together. See FACTS II Edits for details of what each edit actually does and the configuration entries needed.

   11.      Finally, there is a Business Add-In you can use to define alternative detail for Apportionment Category B and/or an alternative text fields layout for a TAFS. See the documentation for the relevant IMG step for more details.

Result

With the attributes determined and the edits configured, you are now ready to run the FACTS II edits and other programs as described in FACTS II Processing.