VAT Refund Report (SAP Library

VAT Refund Report

Use

In Portugal, all businesses that are liable to pay value-added tax (VAT) are able to claim a VAT refund from the tax authorities, in accordance with article 2 of the Despacho Normativo 342/93 and 470/94. A refund is possible when the VAT that the business has paid and declared is greater than EUR 50,000.

The report, which you submit to the authorities to claim this refund, consists of:

The Nota Justificativa do Reembolso, which details all VAT regularization operations that result in you getting a VAT refund

The Anexo, which details your company’s vendors and customers, and the base amounts and VAT amounts of the relevant purchase and sale transactions

You can use the Portugal: Income VAT Refund to create the necessary VAT refund report, which you can then submit to the authorities.

Prerequisites

You have maintained your tax codes, in order to identify the tax rates and VAT types relevant to your company.

Activities

To access the report, from the SAP Easy Access Menu choose Accounting ® Financial Accounting ® General Ledger ® Reporting ® Tax Reports ® Portugal ® Input Tax Refund (Portugal)

Enter your company code and the fiscal year. If required, enter a document number range

Selection

The selection screen includes the following fields:

General selections

Enter the correct posting date interval in the fields Posting date so that the system is able to select the correct period, whether monthly or quarterly

Selection of business partners

If a vendor is linked to another vendor through the field Fiscal address in the vendor master data, the items of both vendors are added together and listed under the name and tax number of the vendor you entered in the Fiscal address

Bank charges

If you select Select account for bank charg., the report also selects payment documents if they contain postings to the bank charges account you enter in the field Account for bank charges. The amounts are listed under the name and tax number of the house bank that is assigned to the G/L bank account. Therefore, you must make sure that you have assigned a house bank ID to each G/L bank account and that the tax number is maintained for the house bank.
If you also select All items of these accounts, the system lists all postings made to the selected G/L accounts, irrespective of whether they were made using the special bank charges functionality or they were posted manually

Further restrictions

You can restrict the selected items further by entering minimum amounts. By law, you are allowed to exclude vendors with whom your business transactions amounted to less than EUR 150 during the selected period of time. However, total exclusions may not exceed 5% of the total purchases made during that period.

For the Anexo, you define a minimum base amount per vendor and period in the field Min. base Anexo (per partner), which must be reached before the corresponding vendor is listed. The sum of all amounts that are excluded is printed at the bottom of the Anexo.
For the Nota Justificativa, you define a minimum amount per document in the field Min. base Nota (per doc.), which must be reached before an item is listed. Items are skipped as long as the maximum amount for exclusions, which you enter in the field Max. exclusion amount for Nota, has not been reached.

Selection according to tax codes

In the field Tax code for Anexo, enter the tax codes of the relevant transactions with vendors so that the system selects the correct values, which correspond to the VAT declaration.

In the field Tax code regularization, enter the tax codes of the relevant postings so that the system selects the correct values, which correspond to fields 40 and 41 of the VAT declaration

Note

Any item that is listed in the Nota Justificativa is not added to amounts listed in the Anexo.

Output

For the Anexo:

Control information: Printout Anexo

The Anexo is printed on a SAPScript form. You can enter the name of the form in the field Form for Anexo. If you do not enter a name, the report uses the default form Forn_PT 1. You can view the output without actually printing the list, by choosing Print preview from the Print screen.
If you enter a month in the field Reporting month, it will appear on the form, but does not affect the items selected.

Periodicity

An "X" appears on the form to indicate whether you selected Quarter or Month

Direito à Deducâo

An "X" appears on the form to indicate your selections

For the Nota Justificativa:

The list of regularization transactions is output as a standard ABAP list and can be viewed immediately. The Nota Justificativa lists only those items posted with the regularization tax codes that you entered under Selection according to tax codes.