Executing a Cost Planning Run 

Use

This function enables you to generate plan data for a personnel cost plan. You usually execute several cost planning runs for the same plan to generate plan data separately for the individual areas of your organizational structure. This has the following advantages:

·        You can, if necessary, delete smaller subareas of the generated plan data and create them anew.

·        You can evaulate individual subareas of the generated plan data separately.

·        You can transfer individual subareas of the generated plan data to Controlling separately.

You execute separate cost planning runs for the board of directors, sales, and the production area at your enterprise. Before you can complete planning, the management changes the planning specifications for sales at short notice. The specifications for the board of directors and production remain unchanged. Therefore, you release these cost planning runs and transfer them to Controlling. You delete the cost planning run for sales and execute it again with the new specifications. You then release this cost planning run also, and transfer it to Controlling.

If you have created several personnel cost plans with different planning scenarios, SAP recommends you execute the same cost planning runs for these plans. This allows you to compare directly the effects of the different planning scenarios.

Prerequisites

You have made the necessary settings in Customizing for Personnel Cost Planning and Simulation under Cost Planning Runs.

You have created a personnel cost plan.

Features

Use the program Executing a Personnel Cost Planning Run (RHHCP_PLAN_CREATE) for this function. For more information about the features of this program, see the relevant program documentation.

Activities

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       1.      In Managing Personnel Cost Plans choose Plan Data ® Execute Planning Run.

       2.      Enter the required data and execute the program.

       3.      The system follows the specified evaluation path and reads the relevant data basis for organizational objects and, if necessary, for employees (see Including Employee Data in Personnel Cost Planning).

If you have specified a planning type for quota planning in the personnel cost plan, the system also checks how many positions, defined using a certain job, are stored for an organizational unit in the relevant infotype record of the Quota Planning infotype (1019). It then calculates the difference between this number and the actual number of existing positions per job. It takes this difference into consideration in the data basis as follows:

¡        If more positions are planned in the Quota Planning infotype (1019), the system includes the additional number of positions in the cost planning run. It determines the relevant data from the job.

¡        If fewer positions are planned in the Quota Planning infotype (1019), the system reduces the data basis as appropriate.

       4.      The system generates different cost items from the data basis and valuates them.

¡        It takes the direct cost items from the data basis and valuates these according to the planning scenario you specified.

For more information, see Cost Items in the Direct Cost Items section.

¡        It generates the dependent cost items and valuates them according to the specified planning scenario.

¡        It generates the additional cost items and valuates them according to the specified planning scenario.

If you have specified a limit for the cost item, the system reduces the amount according to the maximum level defined or increases it according to the minimum level defined, as appropriate.

       5.      The system summarizes the generated plan data per cost unit in a package, saves it in the cluster CP in table PCL5, and displays it.

       6.      You can display the plan data in various standard views:

¡        As cost items per cost object (standard setting)

¡        As total costs per cost item, cost unit, or cost object

¡        In a monthly, quarterly, or yearly view

¡        If you have generated the plan data in an organizational view, you can also display it in the controlling view

If you have generated the plan data in the controlling view, you cannot display it in the organizational view.

You can also define your own layouts for displaying the plan data.

       7.      If errors occur while the cost planning run is being executed, the system also creates an error log. To display this log, double-click on Messages.

Example

The following figure shows an example of the cost items generated and valuated for an employee in the cost planning run: