Payroll Area 

Definition

A group of employees for whom payroll should be run together, and at the same time.

Use

You can perform the Payroll separately for different employee groups, using different payroll areas. Which payroll area the employee belongs to depends on his or her organizational assignment. Employees who belong to different company codes can, for example, be grouped in the same payroll area.

We recommend that you use as few payroll areas as possible. You require different payroll areas for different employee groups in the following cases:

·        The payroll periodicity is different. For example, payroll is run weekly for hourly-paid employees, and monthly for salaried employees.

·        The payroll period is different. Payroll could be run, for example, on the 25th of the month for salaried employees, and on the 20^th of the previous month for company pensioners.

·        The payment date is different. For weekly-paid employees the payment date could be, for example, the fourth day of the following week, for salaried employees it could be the first day of the following month.

·        The retroactive accounting limit is different. It should be possible to run retroactive accounting back to an earlier date for one group of employees than for another.

·        Payroll should not be run for certain employees.

To do so, you create a payroll area for which you do not select the Run payroll indicator.

When you run payroll, you must specify the payroll area in the payroll driver selection screen. The payroll area has the following functions:

·        In the Payroll Period block it is used to determine the exact payroll period.

·        In the Selection block it is used to select the personnel numbers that should be grouped together during the payroll run.

Structure

The payroll area contains the following information:

·        Payroll area text

·        Period Parameters

·        Run payroll until indicator

·        Date modifier

You may not change the period parameters or the date modifier of a payroll area for which payroll has already been run. If you want to run payroll for an employee from a certain point in time with a different periodicity or a different payment date, assign this to a different payroll area.

Integration

Every payroll area needs its own payroll control record.