VAT Register 

Use

You use this report to prepare VAT registers in accordance with Polish legal requirements (last updated by the VAT Act which came into effect on May 1, 2004).

To access the report, on the SAP Easy Access screen, choose Accounting ® Financial Accounting ® General Ledger ® Reporting ® Tax Reports ® Poland ® VAT Register.

Prerequisites

You have maintained the NIP number in all customer master records (see Customer Master (Control Data)).

You have also filled out the following fields when posting accounting documents:

·        Reference Document Number

The VAT register shows the reference number from all correspondence with customers and vendors, so enter the reference document number in all accounting documents in Accounts Payable (FI-AP) and Accounts Receivable (FI-AR).

·        Document Header Text

This field has to contain the billing date. The contents of this field are also printed in the VAT register.

If you use Financial Accounting (FI) for invoicing purposes, enter the billing date in each document manually.

If you use Sales and Distribution (SD) for invoicing purposes, the system can fill out this field automatically (see Automatic Transfer of Billing Date to Accounting Documents).

This information is required for all documents that contain VAT items. If you leave the field empty, the system takes the posting date of the accounting document to be the billing date. This field corresponds to the Tax Date field on the VAT Register selection screen.

Features

Selection

Fill out the fields as follows:

·        Cleared Vendor Items Only

Creates a register of the VAT for vendors operating recognized businesses for people with disabilities. The register only covers documents where all payables are covered by a single vendor item and this item has been cleared.

After selecting this checkbox, choose Enter in order to be able to make an entry in the Document Type for Clrg Doc field.

·        Documents Posted from SD

The report covers documents that have been posted from SD. This is especially important if you want to create a register of correction documents for SD invoices. The parameters are as follows:

¡        All Documents

Displays all documents posted from SD together with the other documents.

¡        No Correction Documents

Displays only documents posted from SD, but without correction documents.

¡        Correction Documents Only

Displays correction documents posted from SD only.

¡        Document Type

Accounting document type of the documents posted from SD (usually RV). This field is only available when you select No Correction Documents or Correction Documents Only and choose Enter.

·        Process Customs Documents

Creates a register of customs documents. All the entries in this register are contained in the VAT column. The Gross and Net columns contain zeros. The report does not check the documents.

After selecting this checkbox, choose Enter in order to be able to specify the various tax codes.

·        Incl. Docs w Errors in Totals

Determines whether you want documents with errors to be included in the totals for each VAT type.

·        Subledger Account Address Data

Shows the business address data for each line item.

·        Display Totals Only

Shows the total VAT, gross, and net amounts for each document type. The individual documents are not listed.

·        Tolerance for VAT Rounding

Determines how the system rounds VAT, as follows:

¡        2: Rounds VAT to two decimal places

¡        1: Rounds VAT to one decimal place

You can only run the report for one company code at a time.

Output

The list shows the gross and net amounts and VAT for each document, broken down by VAT code.

The total VAT, gross, and net amounts for each document type are shown at the end of the list.

The report checks the different amounts in the line items to make sure that they add up correctly (for example, if the net amount plus the VAT equals the gross amount). Any documents with line items that are incorrect are marked accordingly. The list of incorrect documents also shows the cause of the error.