GM-GTE Customizing: Actual and Commitment Update 

Purpose

Data from other application components, such as Financials (FI), Controlling (CO), Funds Management (FM) and Materials Management (MM), is frequently updated in Grantee Management (GM-GTE). It is necessary for you to configure the GM-GTE solution to process this data correctly.

To enable you to do this, the GM-GTE Implementation Guide (IMG) includes the following types of program:

·        Reconciliation programs

You can use these to:

¡        Automatically and subsequently copy postings that are relevant for GM-GTE to the GM-GTE component, if you implement GM-GTE after other components.

¡        Correct existing data in GM-GTE

·        Reconstruction programs

You can use these to:

¡        Delete wrongly posted data first

¡        Then repost data to GM-GTE from another module

Process Flow

To access the reconciliation and reconstruction programs, go to the GM-GTE IMG and choose Actual and Commitment Update ® Tools. The online documentation for each of the programs contains instructions on what you must do to execute the program.

Reconciliation Programs

You can execute any or all of the reconciliation programs. The order in which you do so does not matter.

·        Reconciliation of Purchase Requisitions in GM

Use this step to reconcile the commitment data in GM-GTE for the purchase requisitions from MM.

·        Reconciliation of Purchase Orders in GM

Use this step to reconcile the commitment data in GM-GTE for the purchase orders from MM.

·        Reconciliation of Earmarked Funds in GM

Use this step to reconcile the commitment data in GM-GTE for the earmarked funds from FM.

·        Reconciliation of Controlling Documents in GM

Use this step to reconcile CO documents in GM-GTE.

·        Reconciliation of Parked FI Documents in GM

Use this step to reconcile the commitment date in GM-GTE for parked documents from Financial Accounting (FI).

Reconstruction Programs

·        Delete GM Actual Line Items

Use this step to delete data in GM-GTE that originated from FI. You must do this if the data is defective. If you intend to run the program for transferring FI data to GM-GTE (see below), you must run this step first.

·        Transfer FI Documents to GM Ledger

In this step, you can transfer FI data to GM-GTE.

Result

The data in the GM-GTE ledger from FI, CO, FM, and MM is correct.