Entering Vendor Invoices 

Use

In Venezuela, when you enter an invoice in Accounts Payable (FI-AP), you follow the standard procedure, and, in addition, you enter the vendor’s invoice number and the invoice’s preprinted control number (número control factura).

For imports, you enter the following details from the import form:

·        The import form number (número planilla de importación)

·        The customs number (número expediente de importación)

All of these numbers are shown in the purchase ledger.

Procedure

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       1.      On the SAP Easy Access screen, choose Accounting ® Financial Accounting ® Accounts Payable ® Document Entry ® Invoice.

       2.      Enter the header data as required, including:

¡        The vendor’s invoice number and the control number

Enter them in the Reference field on the Basic Data tab, separated by a slash (/), as follows:

<Vendor’s Invoice Number>/<Control Number>

¡        The details from the import form, if applicable

In the case of imported goods, enter this information in the Header Text field on the Details tab in the following format:

<Import Form Number>/<Customs Number>

Imported services do not have an import form number or customs number. In this case, in the Header Text field on the Details tab, type any two words separated by a slash, for example, Import/Import.

This text is required by the purchase ledger.

       3.      Enter other data and save the invoice.