Purchase Order 

Use

You use this function to create a purchase order from Waste Management in the SAP Materials Management component. This purchase order has items assigned to an account for disposing of wastes.

If you use inventory management in Materials Management and have already posted the waste quantities, you can also execute the order & clear function. This clears the waste quantities from inventory management and, if required, also from warehouse management, in addition to the purchase order that was created.

Integration

For the purchase order created, you can use the corresponding functions in the SAP components Purchasing and Controlling as for any other purchase order.

Prerequisites

·        In Customizing for Waste Management, you have processed the IMG section Purchasing.

·        You have created entry documents for the waste quantities that contain the following data:

¡        Waste

¡        Waste generator

¡        Waste quantity with unit of measure

¡        Plant for disposal processing

·        You have entered the required data for the plant in the waste material master. At least the Purchasing view must have been created for the plant, for example.

·        In the entry document, you have assigned a waste disposer using the input help (Hierarchical) Search for Disposers from Disposal Channels, in other words the Disp. ch. assgd indicator has been set in the entry document (see Assigning Additional Waste Management Business Partners).

·        At least one assigned waste disposer is a vendor in the system, in other words, a vendor has been assigned to this waste disposer as an integration object in the master data (see Assigning Integration Objects).

·        You have entered an account assignment object, a G/L account, and an account assignment category in the entry document (see Entering Account Assignment Objects).

The account assignment category controls whether the goods receipt indicator is set when the purchase order is created. This indicator cannot be set in the purchase order for the disposal since no goods receipt is expected. You must therefore specify an account assignment category in the entry document that does not set this indicator.

·        If you want to process the disposal using contracts, all the required data for determining a contract or purchasing info record must be available in the system for creating the purchase order (see Determination of a Valid Contract from the Master Data and Notes on Assigning Contracts).

Features

Before you execute the function, you can choose any number of entry documents for which the purchase order is to be executed. If you choose several entry documents with different vendors or contracts, the system executes several purchase orders and groups the entry documents that contain the same waste and vendors and use the same contract item together in the individual purchase orders.

If you execute this function for several entry documents, but some of these entry documents do not fulfill the conditions for the purchase order, the system only executes the purchase order for the entry documents that do fulfill the conditions and groups these entry documents together as described.

The system only executes the purchase order for waste management business partners that fulfill the conditions, that is, those that are vendors. If, in addition to containing a vendor, an entry document still contains waste management business partners that are not vendors, the purchase order is only created for the vendor; the system issues a warning containing the other waste management business partners. If an entry document contains several waste management business partners that fulfill the conditions for the purchase order, in other words, that are vendors, the system creates purchase orders for all these waste management business partners.

With this function, you can create the purchase order with and without reference to a contract. If you create the purchase order without reference to a contract, the system issues a warning.

If you have to monitor that the quantity of a waste does not exceed a certain value, for example, hazardous wastes in Germany, we recommend that you work with contracts. In this case, the function checks whether the waste quantity can still be disposed of via the contract.

The following applies to each purchase order that is executed:

·        The purchase order for the disposal is created with a reference to the waste. The system uses the date that you entered in the F-on doc. date field on the Purchasing tab page in the entry tool.

Waste Management does not use the functions of the SAP MM – external services management component, since no reference to a material, and therefore no reference to a waste, can be produced in a purchase order for an external service.

·        If a contract was determined with an item, it is called off in the following cases when creating a purchase order, and the waste quantity is debited from the appropriate contract item:

¡        There is no release strategy for the contract and the contract is released.

¡        There is no release strategy for the contract. In this case, the contract is treated as if it has been released.

The waste quantity from the entry documents is converted into the unit of measure of the contract item beforehand, if necessary.

If a contract was determined that is not released, the purchase order is created, but the purchase order item is given the value 0 in the follow-on document of the purchase order and the system issues a warning.

·        A follow-on document record is created (see Automatic Creation of Follow-On Document Records). If several entry documents for the purchase order are grouped together, the system creates a follow-on document record for each entry document. If several purchase orders are created due to the assignment of several vendors to an entry document, the follow-on document record of the entry document contains the purchasing documents of all purchase orders that were created.

The entry documents are given a defined status that depends on the settings you made in Customizing, if the system could successfully create the purchase order. They must have a particular status so that you can execute this function. For more information, see Setting Entry Document Statuses.

If you repeat this function for an entry document, the system only executes the purchase order for the vendors from the entry document for which the system did not create a purchase order when the function was executed the first time. This enables you to correct data errors after the function was executed for the first time, and then repeat the purchase order, however, the system will then only create necessary purchase orders. The entry document status is only converted if the purchase order could be successfully created for all vendors in the entry document.

Activities

Proceed as follows if you want to order the disposal for the waste quantities in one or more entry documents:

...

       1.      In the Waste Management menu, choose Disposal Processing ® Edit Entry Documents.

The Choose Entry Document Category dialog box appears.

This dialog box only appears the first time you access disposal processing after you have logged on to the SAP system. The next time you access disposal processing, the system automatically uses the entry document category that you chose last time.

If you mainly display and edit entry documents of one entry document category, you can predefine this entry document category in your user profile.

       2.      Choose the entry document category of the entry documents for whose waste quantities you want to order the disposal and confirm your entry.

The Disposal Processing Change screen appears.

       3.      Enter the search criteria for the entry documents (see Searching for Entry Documents), and choose  with the quick info Hit List.

The entry documents that correspond to the search criteria are displayed under Doc. overview.

       4.      Select the required entry documents and choose Create Purchase Order.