Editing Catalog Entries 

Use

·        Creating

The catalog entries that you create in the question catalog can be used in any questionnaire.

You have two options for numbering catalog entries:

¡        Externally assigned numbers

You enter a unique number for each catalog entry manually.

¡        Internally assigned numbers

The system proposes a sequential number for each catalog entry. You can accept this default value or overwrite it.

·        Changing

You can edit the following catalog entry data:

¡        Validity period

¡        Text of the catalog entry

¡        Weighting

¡        Answer criteria

All other catalog entry data can only be edited if the status of the entry is New – not saved (see Status of Catalog Entries).

·        Searching

If you are not entirely sure which question catalog contains a certain catalog entry, you can use the text of the entry (or part of it) to find it. The search is run from the initial screen for question catalogs. The system searches through all the existing question catalogs, no matter where the cursor is positioned at the time.

·        Where-Used List

The where-used list enables you to display the questionnaires in which a specific catalog entry is used.

Prerequisites

·        Creating

You have created the question catalog and catalog groups for which you want to create catalog entries.

·        Changing

The catalog entry has the status In process or New – not saved (see Status of Catalog Entries).

·        Deleting

The catalog entry is not being used in questionnaires. If the questionnaire that contains the catalog entry has the status In process, first remove the entry from the questionnaire, then delete it.

Procedure

...

       1.      In the Occupational Health menu, choose Basic Data ® Questionnaires ® Edit Question Catalogs.

The initial screen for question catalogs appears.

       2.      Depending on what function you want to execute, proceed as follows:

Function	Procedure
Creating catalog entries	...        1.      Position the cursor on the question catalog or catalog group for which you want to create the catalog entry.        2.      Choose  with the quick info text Create Catalog Entry.        3.      Assign a question catalog and a catalog group to the catalog entry.        4.      Choose  with the quick info text Propose Number to have the system propose a number for the catalog entry, or assign a unique number yourself.        5.      Assign an entry category to the catalog entry.        6.      Choose an answer type.        7.      Enter a weighting for the question and answer as required.        8.      In the Answer Criteria group box, enter criteria as required. You can only enter criteria if you have chosen Single Choice or Multiple Choice as the answer type.        9.      Save your entries.
Changing catalog entries	...        1.      Double-click the required catalog entry to select it.        2.      Edit the catalog entry and save it.
Deleting catalog entries	...        1.      Position the cursor on the catalog entry that you want to delete and choose  with the quick info text Delete. A dialog box appears with a prompt to confirm the deletion.        2.      Choose  Yes.
Finding catalog entries	...        1.      Choose  with the quick info text Find.        2.      Enter the catalog entry text or a part of it and confirm your entries. A system message appears, informing you which texts were found.        3.      Confirm the dialog box. The cursor jumps to the first entry found in the overview tree.        4.      If this entry is not the required catalog entry, choose  with the quick info text Find Next. The cursor jumps to the next entry.        5.      Repeat the last step until you find the catalog entry you want.
Displaying the where-used list	... Position the cursor on the required catalog entry and choose  with the quick info text Where-Used List. A dialog box appears, listing the questionnaires in which the catalog entry is used. The questionnaire number and status are also displayed.

Result

When you create the catalog entry, it is set to the status New – not saved. After you save the entry, it has the status In process.

The catalog entry must be set to the status Active before you can insert it in a questionnaire.

If you delete a catalog entry, you can no longer use it in questionnaires.