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Procedure documentation Scenario - Daily Import Operations Locate the document in its SAP Library structure

Purpose

You can use the Operative Cockpit on a regular basis to ensure that customs data is complete and correct in both export and import documents. This scenario describes the use of Foreign Trade's Operative Cockpit for daily import operations.

To use this task for import operations, you can select purchase orders and goods receipts for display and further processing. If data in these documents is incorrect or incomplete, you can immediately modify it from this function.

To go to the "Operative Cockpit" from the SAP standard menu, choose Logistics ® Sales and Distribution (or Materials Management) ® Foreign Trade/Customs ® General Foreign Trade Processing ® Structure link Cockpit - General Foreign Trade Processing. The system defaults to the Operative Cockpit tab. Two additional tabs – Strategic Cockpit and Individual Maintenance – provide functions for journal reports and individual processing of MM and SD documents.

Procedure – Optimizing the Use of the Operative Cockpit

As an example for this scenario, we describe the optimal method that can be used to process import purchase orders. We begin in the Import section of the Operative Cockpit using a variant to retrieve data. Since the Operative Cockpit is intended for use as a "working tool", you should generally design variants to select documents for a short time period only.

  1. Enter a variant in the Plan field and choose This graphic is explained in the accompanying text.

    2. The system displays the overall status of the documents concerned based on the selection criteria in the variant.

    Status of Foreign Trade Data

    This graphic is explained in the accompanying text

    Foreign Trade data is incomplete.

    This graphic is explained in the accompanying text

    Foreign Trade data is complete.

    If the status light is green, no further processing in the cockpit is necessary. If the light is red, data is either incomplete or incorrect and some or all of the documents must be modified. If the light is red, continue with the next step.

  2. To modify the documents in error, choose This graphic is explained in the accompanying text (Process import purchase order).

    3. The system generates a tree on the left side of the screen with a list of the documents and their status.

    You can widen the tree section to display the country from which the goods are imported, the designator and name of the partner, the date and the document type.

  3. Select the document you want to process from the tree.

    4. The system displays it on the right side of the screen. You can choose This graphic is explained in the accompanying text to hide the tree while you are processing a document.

  4. If data is missing in the header, for example, to modify the header data, open the purchase order header and choose This graphic is explained in the accompanying text to display a list of errors.

    5. Double click on the Incompletion Log description text to go directly to the problem area.

  5. Once the data has been corrected, save the document to the database.

Individual Maintenance

The Individual Maintenance tab in the Structure link General Foreign Trade Processing Cockpit provides functions that allow you to process individual MM and SD documents.

Example

For example, if the person responsible for processing documents for correct foreign trade data receives a list of purchase orders, he or she can directly enter each purchasing document number into the system and check it for completeness and accuracy using this function.

Once you have entered the purchase order or material document number, the procedure is basically the same as the last two steps above.

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