Reorganizing Master Data 
Use
This description is
intended for customers who use Funds Management in the standard system. The 
Procedure for
Reorganizing is different for German Government customers. This
description is only relevant for you if your organization uses former
budgeting as the budgeting tool.
You are using a funds center hierarchy and commitment item hierarchy. Budget and assigned values have already been posted on the relevant FM account assignments. Your organization requires changes to be made to this master data hierarchy. Such reorganization is prevented by SAP as soon as postings have occurred on the account assignments.
However, the following illustrates a procedure which does allow you to reorganize master data (delete or reassign).
Fundamentally however, it is not possible to reorganize as soon as budget texts has been entered on the relevant account assignments (Status: Release EA-PS 2.0).
Prerequisites
Prerequisites for reassigning funds centers and commitment items:
· You have deactivated error messages FICUSTOM150 (for funds centers) and FICUSTOM151.
· There are no parked documents
Prerequisites for deleting funds centers and commitment items:
· No budget values have been posted
· There are no parked documents
· No consumed records have been posted
· No budget texts have been saved
Posted budget values, parked documents or assigned values can be transferred or reversed before a master record is deleted. However, this is not possible for budget texts. As soon as a budget text has been entered in a master record, it is no longer possible to delete it.
Process Flow
1. Change the parked documents either as posted budget values or reverse the parked documents.
2. Deactivate the message control for messages FICUSTOM150 and 151 in the Customizing of Funds Management, under Basic Settings ® Change Message Control.
3. If you work with a budget structure, you must remove all FM account assignments flagged as budget objects.
4. Reorganize the relevant master data:
a. Change the fund center hierarchy in the menu of Funds Management, under Master Data ® Account Assignment Elements ® Funds Center ® Hierarchy ® Maintain.
b. Change the commitment item hierarchy in the menu of Funds Management, under Master Data ® Account Assignment Elements ® Commitment Item ® Hierarchy ® Change Standard Hierarchy.
c. You delete the master record on funds centers/commitment items in the Customizing of Funds Management, under Master Data ® Delete Master Data.
5. Flag the relevant FM account assignments as budget objects in the budget structure maintenance.
6. Start the program Reconstruct Budget Values and program Reconstruct Assigned Values in the menu of Funds Management, under Budgeting ® Former Budgeting ® Tools ® Reconstruct ® Assigned and Budget.
If you work with revenues increasing the budget, you must also start program Reconstruct Additional Revenues (BPDIST06).
7. Remove the deactivation of error messages FICUSTOM150 and 151 carried out in point 2.
Alternatively, you can cancel all budget values of the affected FM account assignments by using reversal documents. This does not require the deactivation of the error messages. For more information on this solution, see note 553664.
See also: