Using Variants in Batch Processing 

Use

The SAP system includes a central option you can use to access reports from the structure information system for background processing.

You cannot use this option for the project structure overview (transaction code CN41N).

Prerequisites

You must first store a selection variant in the online access for the relevant transaction. If you have not already created one, you can do so directly from the transaction.

Procedure

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       1.      On the SAP Easy Access screen choose Project System ®Information System ® Tools ® Structure/Individual Overviews ® Batch Variants.

The system displays the Choose Overview and Variant dialog box.

       2.      Select the required report and enter the appropriate selection variant. Choose  Change/Create to create a new variant or edit the existing one you entered.

To carry out progress analysis, choose the structure overview in this dialog box and activate the Progress Analysis checkbox in the next screen.

       3.      Choose  Enter.

The Project Info System: Create Batch Variants screen appears.

       4.      Activate the activity you require by choosing the corresponding pushbuttons.

A green checkmark (  ) appears in each function you activate. To deactivate a pushbutton, press it again. The checkmark then disappears.

The pushbuttons include Maintain Variant, which you can use to access the functions for changing the variant you entered in the dialog box.

Pushbutton Details

Send Mail

·        Full Name: Enter the recipient's user ID here

You can enter a distribution list as well as this or instead of it.

·        Assign the attributes Express or ToDo if you need them.

Confirmation Pools

·        Delete: Enter the number of the confirmation pool you want to delete.

·        Create: Enter a number and description for the new confirmation pool.

·        Workflow: Enter the number and description, then choose the object type of the receiver by setting the appropriate radio button. Example: Role.

Export to MS Access

·        Specify the PC path name for storing the files, along with "from" and "to" dates for transferring the calendar there.

·        Use the Create Table option to stipulate that tables are to be created for the data downloaded to MS Access.

Remote Confirmation

·        The requirements are the same as for MS Access. In addition, you can stipulate that the work breakdown structure or master data tables are transferred too.

Project Version

·        Delete: Enter the name of the project version you want to delete.

·        Save: Enter the version key, version group, and a description. If you want the system to select a number for you, check Next Open Number instead of entering a version key.

Mass Change

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       1.      Having activated the option, press Enter Field Values for Mass Changes.

       2.      Select the tab page for the corresponding master data. The right-hand side of the selection window shows the fields you can choose from. Copy the ones you want by selecting them individually and pressing Choose.

       3.      When you have finished selection, use the  Check pushbutton to verify that your entries comply with the restrictions for the relevant data element.

       4.      Complete selection after the check by choosing  Adopt.

Result

With selection complete, you can now execute the report. Choose Program ®Execute to do this in the foreground, or Program ® Execute in background.