G/L Account Balances and Line Items 

Use

You use this report to prepare a list of G/L account balances and line items according to Polish legal requirements.

The law requires you to prepare the report at the end of each posting period, but, if your posting periods are longer than a month, you must prepare the report at the end of each calendar month as well.

To access the report, from the SAP Easy Access screen, choose Accounting  ® Financial Accounting  ® General Ledger  ® Information System  ® General Ledger Reports  ® Account Balances  ® Poland  ® G/L Account Balances and Line Items.

Features

The report is similar to the generic G/L Account Balances report (see Account Balances), but offers a number of features specific to Poland.

Selection

On the selection screen, enter data as required. The features specific to Poland are as follows:

·        Reporting Period

You can either run the report by posting period or calendar month (see “Use” above).

·        Microfiche Line

If you select this indicator, the system prints a microfiche line at the top of every page, which serves as an index when you store the report on microfiche. The microfiche line is as follows:

Client (3 characters), date (8 characters), time (6), RFIDPL15001, user name (12), company code (4), G/L account number (10)

There are no spaces in the line, except for between your user name and the company code.

·        Display Line Items

Shows all of the line items as well as the account balances.

Output

For each G/L account, the output list shows the information in two lines. Line 1 contains the following information:

·        The balance carried forward from the previous year

·        The balance at the start of the period (debit or credit)

This means the balance of any postings from previous periods this year; the balance carried forward from the previous year is not included here or in any of the following information.

·        Total credits and total debits posted to this account during the period

Line 2 shows this information:

·        Balance of debits and credits posted to this account during the period

·        Total credit and debit balances at the end of the period (all credit and debit postings made to this account in the fiscal year to date)

·        Balance of total credits and debits at the end of the period (balance of all credit and debit postings made to this account in the fiscal year to date)

Line 3 shows the line items, if you selected that option.

In addition, the list also shows:

·        The words "Start of List" and "End of List" at the beginning and end of the list

·        Running totals at the bottom of each page