Migration to New General Ledger Accounting (General) 

Purpose

New General Ledger Accounting offers the following advantages:

●      Integration of managerial and financial accounting, including segment reporting

●      Easy extensibility

●      New procedures for parallel accounting

●      Acceleration of period-end closing (fast close)

●      Improved transparency

●      Corporate governance

●      Reduced ongoing costs

Many different migration scenarios are imaginable for the transition from classic General Ledger Accounting to New General Ledger Accounting, ranging from the straightforward merge of existing ledgers to a totally new conception of accounting, such as the introduction of segment reporting for compliance with new accounting principles. In particular in the case of a new conception of accounting, there are two aspects to the transition to New General Ledger Accounting: firstly, a conceptual business part, and secondly, a technical part dealing with the migration of the existing accounting data to the new structures for General Ledger Accounting.

Prerequisites

The prerequisite for the migration from classic General Ledger Accounting to New General Ledger Accounting is the successful upgrade of your SAP system to mySAP ERP 2005.

Employees involved in the migration project need to have attended the AC210 course or have equivalent knowledge.

Implementation Considerations

The new features relate to very extensive changes, the transition to New General Ledger Accounting is very complex, and the data volume involved is not to be underestimated. A comprehensive analysis of your situation at the outset and the detailed planning of the migration are crucial to the success of the migration.

We therefore recommend setting up an individual project for the migration, entailing project phases, milestones, and so forth, and taking the appropriate steps to ensure sufficient testing and training.

Preparing and performing the steps relating to the technical part of the migration of the data is of central importance for such a project and must be conducted with extreme caution and thoroughness to ensure that the principles of orderly accounting are still upheld after the migration.

To achieve a high degree of safety in this respect, SAP accompanies each migration project with a migration service. This technical service relates to the standard migration scenarios and contains a scenario-specific New GL Migration Cockpit and service sessions to ensure the quality of the data and of the migration project. The service sessions are performed by the New GL Migration Back Office that has been set up especially to this end. For more information, see the “Features” section below and SAP Service Marketplace athttp://service.sap.com/GLMIG. After your application for the service has been received, the New GL Migration Cockpit is made available to you. Arrangements are then made to deliver the appropriate service sessions.

Features

The migration service covers the following services:

●      The New GL Migration Cockpit for performing the migration

○       Process tree that guides you through the individual migration activities, specific to the scenario used

○       Monitoring of the migration steps with status administration

●      Remote service session for scenario validation and system analysis

○       Where required, consistency checks on the target Customizing settings of New General Ledger Accounting

●      Remote service session for the test validation

○       Technical plausibility checks in a test system after the data has been migrated

●      Development support provided by the New GL Migration Back Office

The New GL Migration Cockpit offers the advantage that it guides you step by step through the migration of your data, specific to your scenario. Together with the service sessions accompanying your migration project, the standardized procedure applied is optimized by the SAP specialists from the New GL Migration Back Office.

The New GL Migration Cockpit supports the following scenarios:

Scenario / Pack 1: Merging of the FI Ledgers

●      Merging of the data from the general ledger in classic General Ledger Accounting, the ledger for preparing consolidation, and the cost of sales ledger

●      Advantages:

○       Reduced data redundancy 

○       Reduced effort for year-end closing operations

○       Standardized reporting

Scenario / Pack 2: Merging of FI Ledgers, Profit Center Accounting Ledgers, and/or Special Purpose Ledgers

●      Scenario 1 plus merging of the ledgers in Profit Center Accounting and Special Purpose Ledger

●      Advantages:

○       Special purpose ledgers are replaced by New General Ledger Accounting

○       Posting data can be traced more effectively

○       Improvements to integrated reporting

Scenario / Pack 3: Scenario 2 + Document Splitting (such as for reporting at profit center, segment, or business area level)

●      Document splitting allows reporting to be performed at the level of additional dimensions, such as profit centers, segments, or business areas.

●      Advantage: Flexible reporting using entities other than the company code

Scenario / Pack 4: Scenario 2 + Switch from Account Approach to Ledger Approach 

●      Portrayal of parallel accounting using parallel ledgers instead of parallel accounts

●      Advantages: More transparent charts of accounts, more transparent reporting, and traceability of the posting data

Scenario / Pack 5: Scenario 3 + Switch from Account Approach to Ledger Approach  

●      See the descriptions of scenarios 2, 3, and 4.

Scenarios that differ from the above scenarios are migrated by project and on the basis of scenario 5.

In addition to the technical support provided by this service, you can also obtain further consulting support from your SAP international subsidiary for the business part of the project, such as for the new conception of accounting, or for the individual reviews of the blueprint or the project plan.

Notes on this Documentation

This documentation is not intended to provide details on the functions in New General Ledger Accounting; instead, it deals with specific matters relating to the migration.

Furthermore, this documentation does not cover all possible scenarios; instead, it concentrates on the common standard scenarios that are supported by SAP. Any scenarios that differ from these standard scenarios have their own individual complexity, which prevents a standard description from applying to them. Such scenarios are migrated on a project-by-project basis and require additional steps.

This documentation describes the individual phases of a migration and the analysis of your situation at the outset and provides a description of the common scenarios. A migration guide is provided for these common scenarios.