Posting a Bill of Exchange Receivable (SAP Library

Posting a Bill of Exchange Receivable

Use

The procedure for entering a bill of exchange as a customer payment in the system is similar to that in other countries. However, in Turkey, you are also required to specify which portfolio you want to post the bill to, the bill's external number, and the bank account of the original maker of the bill. The system also prints out a record of the transaction.

The description below outlines the basic procedure for entering bills of exchange receivable in Turkey. For more information about other functions, for example, clearing bills against open items, or entering more than one bill of exchange in a document, see Entering and Posting Bills of Exchange Receivable.

Procedure

From the SAP Easy Access screen, choose Accounting ® Financial Accounting ® Accounts Receivable ® Document Entry ® Bill of Exchange ® Payment.

Enter header data as required, including the bill portfolio.

If the system has not displayed the Bill Portfolio field, enter the document date, company code, and currency, and choose This graphic is explained in the accompanying text . Assuming the company code that you have entered is Turkish, the Bill of Exchange Portfolio Entry popup appears. Enter the portfolio and choose .

In the First Line Item group box, enter data as required, including:

PstKy (Posting key): Enter a posting key to debit the bill of exchange to the portfolio that you have entered. In the standard system, you use posting key 09.

Account: Enter the account number of the customer that sent the bill.

Sp. G/L (Special G/L indicator): Enter a special G/L indicator for bills of exchange receivable. In the standard system, you use indicator W.

Choose .

The Bill of Exchange Payment: Add Customer Item screen appears.

In the Item 1 group box, enter data as required, including the amount of the bill of exchange.
In the Bill of Exchange Details group box, enter data as required, including:

Due On: Enter the bill's due date.

Demand Bl (Demand bill): Select if your customer is known to be a bad payer.

Accepted: Select if the customer is not the maker of the bill.

Ext. No. (External number): Enter the number that is printed or written on the bill of exchange.

Bank/Acct No: Enter the bank and account number of the original maker of the bill.

To enter other data (for example, the name of a contact person, the salesperson who made the original sale which the bill is to cover, or the SD number of the sale), choose More Data and enter the information in the any of the three Reference Key fields.
In the Next Line Item group box, enter data as required, including:

PstKy (Posting key): Enter a posting key to credit the bill of exchange to a customer account. In the standard system, you use posting key 15.

Account: Enter the account number of the customer that sent the bill.

Choose

This graphic is explained in the accompanying text

In the Item 2 group box, enter data as required, including the bill amount, and save it.

The Print dialog box appears.

Assuming you want to print the transaction record, enter data as required and choose Print. If you want to print it out later, choose Cancel, but note that this does not cancel the posting of the transaction.

Result

The system:

Creates a document to post the bill of exchange as follows:

This graphic is explained in the accompanying text

This document clears the invoice by crediting accounts receivable, and creates a new open item on the bills of exchange receivable account.

It also sets the document's baseline date to the bill's due date. If you post more than one bill in a single document, however, it calculates the baseline date as the average due date of all the bills, but weighted according to how much each bill is worth. For example, if you enter one bill due 31 July and another 31 August, both worth the same, the system sets the baseline date to 15 August. The system uses this date when you adjust the bills for inflation.

Prints out a transaction record