Posting Down Payments (FI-AR) (SAP Library

Posting Down Payments (FI-AR)

Prerequisites

You must make sure that you:

Have defined your business place, tax codes, Government Uniform Invoice (GUI) formats, and GUI numbers in Customizing

Create a down payment request since it is through this request that the GUI number is captured for the value-added tax (VAT) media file

Enter the business place in the line item

Procedure

In Taiwan, when you post an outgoing down payment in Accounts Receivable (FI-AR), you follow the standard procedure and, in addition, you must make sure that you:

Post the down payment by referring to the down payment request

Note

The Advance Return on for Tax on Sales/Purchases report only captures actual down payments and not down payment requests. In accordance with Taiwanese law, any posting of down payment requests at the end of the month needs to be reported to the authorities. To do this, run report Posting Outgoing Tax from Down Payment Requests (RFUMSANF) and select fields Create batch input session and Output by Down Payment Request.

Result

Customer invoices for down payments are displayed in the VAT media file in the same way as standard customer invoices.

It is usual to structure a payment scheme consisting of down payments followed by standard invoices. In this case, when you have cleared the down payment in the system, the VAT media file shows only the net amount (without the down payment) of the standard invoice. This "netting" procedure guarantees consistency between the information reported in the VAT media files and the information presented in the vendor invoices.

Example

Company B receives a purchase order from company A to the value of $ 1000 with a VAT rate of 5%.

Company B invoices company A as follows:
May 1, 2001	Company B sends company A a GUI requesting a 10% down payment.
May 28, 2001	Company B sends company A a second GUI requesting payment of the remaining 90% of the same purchase order.

In both company B’s and company A’s VAT media file for May, the above transaction is presented with two GUI numbers showing $100 (plus $5 in taxes) and $900 (plus $45 in taxes) respectively.