Subsequent Shipping 
Use
This function supports the subsequent shipping of reports that have already been sent, if a new version of the report exists and has been released. The subsequent shipping function delivered in the standard system takes into account the legal guidelines for the validity area European Union.
Depending on the recipient country and region, you can modify the delivered function for subsequent shipping or develop your own functions and implement them in the program.
Prerequisites
· A new main version of a report replacing an older one has been created and released (see Report Versioning).
· The report shipping order for the previous report version is logged in the shipping log, and the subsequent shipping indicator is set in the IMG activity Specify Shipping Reasons.
· In Customizing for Product Safety, you have made settings in the Report Shipping section: You must make the following settings especially for subsequent shipping:
¡ Defining the shipping reason
In the IMG activity Specify Shipping Reasons, the reason SUB_CALL with the business process MSDS_DIST is set up for subsequent shipping in the standard system.
¡ Defining the check method
In the IMG activity Manage User Exits you can find the user exit EHS_SUBSEQ of user exit category SRE_SUBSEQ. The function for subsequent shipping is implemented in the program depending on the recipient country and region.
¡ Assigning the check method
In the IMG activity Assign Check and Subsequent Shipping Functions, the function module to call the subsequent shipping function is assigned depending on the recipient country and region.
Features
Determining subsequent shipping orders can be set up to run automatically at set intervals. Using the validity date, the SAP system also takes into account reports that have already been released but only become valid at a date in the future.
Subsequent shipping orders are created by the SAP system as follows:
· The SAP system only selects all new released reports that have a new main version. A new main version is created automatically in the SAP system when a report is created by the SAP system as the result of a relevant change to a specification. Using the generation variant you can also specify that all relevant changes should be indicated on the generated report.
· The system checks whether previous versions of the reports exist. However, only report shipping orders are included whose target shipping dates from the SAP component Sales and Distribution (SD) are not older than twelve months. This means a purchase order for a material must have been issued within the last twelve months.
· The SAP system checks whether the subsequent shipping indicator is set for the previous versions of the report shipping orders.
· The SAP system compares the selected reports and the new reports for the following assignments:
¡ The report-specification assignment set in the report header
¡ The material-specification assignment set in specification management
If the assignments match, the subsequent shipping orders are created and displayed in the shipping log (see Editing Report Shipping Orders). The current recipient data is determined during this process.
If you have used the shipping reason to specify that subsequent shipping orders should be created with the initial status Created, the subsequent shipping orders must first be released manually. All released subsequent shipping orders are passed on for further processing without additional checks.
See Report Shipping Status Network
A customer orders a material on February 1, 1998 for which a material safety data sheet must be sent. The version 1.0 is sent. The subsequent shipping indicator is set. On July 1 version 2.0 is created and is shipped subsequently. The SAP system uses February 1, 1998 as the target shipping date. Version 3.0 is created on February 15, 1999 and is not shipped subsequently. Subsequent shipping took place eight months ago, but the target shipping date is more than twelve months ago.