Creating Report Shipping Orders Manually (SAP Library

Creating Report Shipping Orders Manually

Prerequisites

See the "Prerequisites" section under Report Shipping: Process.

Procedure

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1. In the Product Safety menu, choose Reports ® Report Information System.

The Report Information System: Initial Screen appears.

2. Enter your search criteria and choose This graphic is explained in the accompanying text with the quick info text Report Tree.

If the SAP system finds reports that correspond to your search criteria, the report tree is displayed in the view for which you entered search criteria in the initial screen.

Toggle between the views as required by choosing This graphic is explained in the accompanying text with the quick info text Change View and selecting the required view.

3. Position the cursor on one report after another that must belong to the same report category and choose This graphic is explained in the accompanying text with the quick info text Select Subtree each time to select the reports.

4. Choose Report ® Send.

The Report Shipping: Enter Parameters dialog box appears.

Note

If there is no assignment in the SAP system between a report and the object for which a report is to be shipped, the Maintain object keys dialog box appears. Enter the required object key.

5. Enter the following data:

Recipient parameters

Choose between:

· Customer (the data must have been created in the customer master record in the SAP system, see Editing the Internet Address of a Customer)

· Office user (each user of your SAP system is entered as an office user)

· Report recipient (the data must have been created in the address management system of the SAP Product Safety component, see Editing the Addresses of Report Recipients)

Process parameters

Choose between:

· In background: Enter the Target shipping date.

· Immediately: Enter the Communication and, if required, the Output Device.

Note

When shipping a document manually by fax, you must enter the fax machine as the output device.

Additional parameters

Decide whether this shipping order is relevant for subsequent shipping.

The indicator is set as default if you have set it in Customizing for Product Safety under Specify Shipping Reasons.

6. Confirm your entries.

The shipping process is started.

Result

The report shipping order that has been manually created is given a starting status, depending on the process parameters chosen and the initial status you defined in the IMG activity Specify Shipping Reasons.

Note

The process parameters that you selected manually override the process type that you defined in the IMG activity Specify Shipping Reasons.

Existing Setting

Report Shipping Order Has Status

Process parameters: In the background

Initial status {0 (Created)

SW (Start of work)

You must accept this status manually in order to change the subsequent status of the shipping order to RE (Released).

Process parameters: In the background

Initial status {1 (Released)

RE (Released)

The report program RCVDDISP starts the report shipping order at a defined time. The report program RCVDEVEN then calls the user exit EHS_CHECK (see Report Shipping Order Checking).