Editing Worklists for Reports (SAP Library

Editing Worklists for Reports

Prerequisites

· Manually or automatically generated reports exist.

Note

For more information about setting up a worklist, see the Worklist section in the Implementation Guide (IMG) for Product Safety.

· Each time you move on to the next editing stage, an authorization check takes place. If you have the authorization, the system takes you to the next editing step.

Procedure

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1. Depending on the status you want to edit, you can choose the following menu paths in the Product Safety menu.

Path	For Reports with Status
Reports ® Report Management ® Edit Reports	Any status
Reports ® Report Management ® Validate Reports	RR (Report request) GW (Generated with warning) SE (System error) GF (Generation failed)
Reports ® Report Management ® Release Reports Report versions are created when the status is reset from CO ® RE.	Selected status: GS (Generation successful) R1 (Release 1) RY (Ready)
Reports ® Report Management ® Assign Report Versions	RY (Ready)
Reports ® Report Management ® Set Reports to Historical	RE (Released)

The Report Management: Initial Screen appears.

2. Enter your search criteria.

3. Confirm your entries and choose This graphic is explained in the accompanying text with the quick info text Report Tree.

If the SAP system finds one or more reports that correspond to your search criteria, the Report Management: Report Tree screen appears.

You can use additional functions within report management.

4. Use the following functions to set the report to the next respective status. If you want to reject the report, choose This graphic is explained in the accompanying text with the quick info text Reject and save. The report is deleted.

Note

Your internal organization must ensure that the reason for the report being rejected can be corrected.

If errors occur after you have carried out the functions, the corresponding reports are marked with the This graphic is explained in the accompanying text icon. For more information, click the icon.

Status	Function
RR	Generate () You execute this function for manually generated report requests if the Manual report requests gen. automaticlly indicator is not set. Automatically generated report requests are generated by the SAP system itself. If the report requests are generated correctly, the report is set to the initial release status via status GP (Generation possible) and GS (Generation successful). You define the initial release status in the generation variant header. If errors occur during generation, the system assigns SE (System error) or GF (Generation failed) as the next status. After you have corrected the errors, you can choose Generate once again. To monitor generation, display the WWI monitor. If phrases for a report to be generated do not exist in the report language, the system sets the report to status GW (Generated with warning). The phrases are displayed in the report as phrase keys only. Reports with status GW can be edited as normal.
GS	Accept () => R1 (or Initial release status) You can bypass release status R1, R2, and so on if you define the status CO (Completed) or RE (Released) as the initial release status in the generation variant header (see Report Release).
R1	Accept () => R2, and so on
R2, and so on	Accept () => CO or RE You can bypass status CO if you do not set the Version requirement indicator in the generation variant header. The next status is then RE.
CO	Accept () => RE You can send released reports from the report information system (see Search and Data Output in the Report Information System and Report Shipping). The version of the report with status RE depends on whether you have set the Version requirement indicator (see Report Versioning).
RE	Historical => HI The report is converted to status HI automatically if the Set historical automatically indicator is set and a report for the same specification, generation variant, and language is generated subsequently with status RE. If you set the currently released report to historical and there is no newly released report, there can be no report shipping for this specification, language, and generation variant for the time being. If report shipping is triggered again automatically, the SAP system creates a new report request. For manual report shipping, you must generate the report request manually.