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Procedure documentation Searching Manually for Specifications Locate the document in its SAP Library structure

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       1.      Open the specification workbench and enter a key date or change number if required.

       2.      In the navigation area, choose This graphic is explained in the accompanying text <Specification Category> by double-clicking it. <Specification Category> stands for the specification category of the specifications you want to search for. Alternatively, you can start the search by choosing Specification Search and in the dialog box that appears, select the specification category of the specifications you want to search for.

The initial screen appears. You can start the specification search from here. During the search, all entries are linked with logic AND. The selected specification category is set as the default.

Note

The search result only ever contains specifications of the selected specification category. If you want to search for specifications of another specification category, you must select the node for that specification category or select that specification category in the dialog box before you perform the following steps.

       3.      Enter the data known to you. The SAP system searches for incomplete data in the Specification, Authorization group, Identifier, and Material fields as follows:

¡        Single generic delimitation, Iso*, for example

¡        Double generic delimitation, *15*, *chlor*, for example

¡        Placeholder in the middle of a key. Butan+l stands for both butanol and butanal, for example.

¡        Combination of search methods, for example, *1234+678*

       4.      Use the full-text search for specifications of the specification category Substance and Agent. Do this by choosing the input help for the Specification field and enter your search criteria on the search engine tab pages.

The system then searches in all short texts and long texts and many other attributes of the specifications in all languages.

Note

If you enter a value generically with an asterisk (*) in a Specification field that has an input help and confirm it elsewhere, the SAP system searches the specification database as follows:

·         The system first looks for identifiers of the category Number.

·         If it does not find any corresponding identifier numbers, it then searches in the identifiers of the category Name.

·         If it does not find any corresponding identifier names, it then searches in the specification keys.

If you enter a value generically in a Specification field that does not have an input help and confirm it, the SAP system searches the specification database for suitable specification keys:

The system does not differentiate between lowercase and uppercase letters during search runs. The system ignores special characters such as underscores, hyphens, commas, periods, blanks, parentheses, square brackets, and so on.

       5.      Use the extended search functions (see Specification Search).

Note

All search entries (including the values for user exits) are retained even after you have exited the transaction (SET/GET memory). You can delete all search criteria by choosing This graphic is explained in the accompanying text Search Criteria.

You can save search criteria that you frequently use for a simple search using the This graphic is explained in the accompanying text function with the quick info text Save Search Criteriaand load the search criteria again using the This graphic is explained in the accompanying text function with the quick info text Load Search Criteria. You can also save one search per specification category as a user-specific search. The system does not save your entries for the key date and change number.

You can save more complex searches or multiple searches as queries and execute them when required.

       6.      Confirm your entries.

Note

If the search result contains large numbers of specifications, the hit list may take quite some time to be displayed. In Customizing for Basic Data and Tools under Specify Environment Parameters in the environment parameter QRY_HITLIST_MAX_ENTRIES, you can therefore set the number specifications found at which a prompt appears before the hit list is displayed. The prompt displays a dialog box in which you can decide how you wish to continue:

·         Choose This graphic is explained in the accompanying text Hit List if you want to continue the search with the same search criteria.

·         Choose This graphic is explained in the accompanying text Simple if you want to continue the search with the same search criteria, but want the result to be displayed in a simplified hit list. This hit list then only contains the specification key, the specification type, and the value that caused the specification to be included in the hit list.

·         Choose This graphic is explained in the accompanying text Refine if you want to enter additional search criteria to refine the search.

·         Choose This graphic is explained in the accompanying text Reduce if you want to enter additional search criteria to reduce the search.

·         Choose This graphic is explained in the accompanying text Cancel if you want to start a new search with new search criteria.

Result

In the hit list, the SAP system lists the specifications that correspond to the search criteria. You can call this hit list again at a later stage by double-clicking This graphic is explained in the accompanying text Hit List below the node for the specification category in the navigation area.

If the SAP system does not find the required specification, you can enter new search criteria or create the specification yourself.

 

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