You use this function to centrally control output for the trading contract itself and both sales and purchase orders. If you need to issue purchase orders to vendors and/or sales order confirmations to customers by transmission media such as print, fax, or EDI, you can trigger output processes from the trading contract without accessing individual follow-on documents. For example, you can issue output for internal use, including all sales and purchase information; you can issue output to a customer, including sales information as a sales confirmation or a quotation; you can issue output to a vendor including purchasing information as an inquiry or a purchase order.

For purchase order output, you can choose a delivery address to suit your business needs. Either your plant address or a customer address can be used as the delivery address in the purchase order. You can maintain the address to be used in Customizing setting in Purchasing Groups.

If the output is triggered at header level, one output is created for sales and several outputs are created for purchase if more than one vendor exist in the trading contract.

If the output is triggered at item level, then output is created only for the selected item.

To trigger output from the trading contract at header level, choose:

Extras ® Header output

To trigger output at the item level, go to the item overview screen, select the item(s) and choose,

Extras ® Item output