Column Access Tab Page 

Use

On this tab page, you make the settings for access to columns within the (part) appraisal process. You specify display and change authorizations for elements in the appraisal template. You make the following settings:

·         You specify the column owner of each separate column group.

·         You specify who is authorized to perform which activities in each phase of the appraisal process and which columns are to be shown in the appraisal template. 

You can only assign authorizations that are dependent on the various phases to either the column owner or all other participants involved in the appraisal process. You define who has authorization to execute an activity in a particular phase separately for column owners and all other participants. You can exclude the appraiser from the setting so that he or she has access in every phase (see below under Example).

You can define the following column access authorizations, for example:

·         Free column access for all participants during the entire appraisal process
This setting defines that all participants can display all part appraisals at any time and make changes to the appraisal document.

·         Change/display authorization for column owners only
This setting defines that only column owners can display a column or make changes in a specific appraisal phase.

 

On this tab page you can use input help to define that columns are only to be visible to certain participants in the individual phases. To do this, choose the value Hide.

You make all settings regarding column access at appraisal-template level.

Structure

·         Default choice field
Use input help to select default entries for access authorizations. Click on the Default Access pushbutton to transfer the entries to the Column Access group box.

·         Modified indicator
You can transfer the default settings without any restrictions or you can change entries in the individual cells. If you make any changes and save these, the field is flagged as modified. This makes it easier for you to identify whether these settings are default entries. 

·         Column Access group box
In this group box, you make the settings relating to column access (see under Use).

Example

You depict a part appraisal process with one appraiser (manager), one appraisee (employee), and several part appraisers (colleagues). In the Part Appraisal column, the Part Appraisee (employee) is the default column owner.
In the Part Appraisal phase, you assign the column owner change authorization and define that all other participants do not have access during this phase of the part appraisal.

In many cases, you might want the manager to have at least display authorization. You can assign the manager with the necessary authorizations (for example, Display for Appraiser, Hide for Others) by using input help. This ensures that the column is not displayed for all other part appraisers and that the appraiser has display authorization for the part appraisal column.