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Process documentation Foreign Trade: Inbound Processing in the SAP System Locate the document in its SAP Library structure

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Purpose

This topic discusses the role of the SAP Foreign Trade (FT) application component during the inward movement of goods, that is, the movement of goods into your country or customs territory. In FT, goods received from a member nation within a customs union are referred to as an arrival or a receipt. The receipt of goods from a country that is not a member of the same customs union or territory is referred to as an import.

Business Scenario

This scenario is intended to provide a step-by-step process to explain what users must do in the SAP system to import goods from a country outside of their customs territory. It particularly pertains to users who are responsible for import and export processing within a company, who must ensure that all the data for this function is complete and correct.

Prerequisites

  1. Customizing: Ensure that the Customizing entries for Foreign Trade (FT) are complete. See Structure link Checklist for Customizing FT Master Data.
  2. Master data: Ensure that all data relevant to foreign trade (FT) is complete in master records. See Structure link Foreign Trade Data in Master Records. You can create, view and maintain the master records from the Master data section of the Structure link Foreign Trade Cockpit.

Process Flow

The following steps include the actual transactions that must be carried out in the SAP System when an import or receipt is handled for a business.

For information about the Import process, see Scenario - Exporting to a Third Country.

  1. Purchase Order: Once you have received a quotation from your vendor, you create a purchase order based on the quotation. To create a purchase order from the SAP standard menu, choose Logistics ® Materials management ® Purchasing ® Purchase order ® Create and the appropriate entry.

    2. Data relevant to Foreign Trade is maintained in the header of the purchase order. You can retrieve existing purchase orders and check them for completeness from the Import section of the Structure link Strategic Cockpit.

    FT data to be maintained in the purchase order header is listed in Foreign Trade Data in Purchasing Documents.

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    When you create a purchase order to import merchandise, if the header data or item data is incomplete, the system automatically branches to the header or item screen respectively.

  2. Inbound Delivery: Create an inbound delivery for the purchase order. This document contains information about the means of transport, delivery date and time. To create an inbound delivery, from the SAP standard menu, choose Materials Management ® Purchasing ® Purchase order ® Inbound delivery ® Create.

    3. FT data to be maintained in the inbound delivery header is listed in Foreign Trade Data in Purchasing Documents.

  3. Goods receipt: Once the goods arrive, you post a goods receipt from the Purchasing menu by selecting Purchase order ® Follow-on functions ® Goods receipt or from the SAP standard menu, choose Materials Management ® Inventory Management ® Goods Movement ® Goods Receipt ® For Purchase Order ® PO Number Known. You can also change import data in the Goods Receipt.
  4. Invoice: When the vendor sends you his invoice, you verify the invoice from the Purchasing menu by selecting Purchase order ® Follow-on functions ® Invoice verification or from the SAP standard menu, choose Logistics ® Materials Management ® Invoice Verification ® Invoice Verification ® Further processing.

Foreign Trade System Processes

When you execute the process steps listed above, if you have set up the FT system properly, it will automatically check much of the necessary foreign trade data to ensure that it is correctly entered into each of the associated documents. Other tasks associated with trading goods with foreign countries are listed below.

Import Simulation and Duty Calculation

Using the Import Simulation task, you can display information on the preference situation, the required verification documents and certificates, and the duties that customs authorities will levy.

Printing/Filing Declarations

For information about creating, printing and transmitting required import declarations, see Structure link Periodic Declarations and Structure link Communications/Printing.

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