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Procedure documentation Grouping Tax Balances Locate the document in its SAP Library structure

Use

You have to group your tax balances by tax code and transaction key so that each group appears in a separate, numbered frame on your VAT declaration, in accordance with Portuguese legal requirements.

Procedure

To group your tax balances:

  1. In Customizing for Financial Accounting, choose General Ledger Accounting ® Business Transactions ® Closing ® Reporting ® Sales/Purchases Tax Returns ® Group Tax Balances
  2. Enter Country key PT and a code for your Tax grouping version. The tax grouping version identifies different groups of tax codes and transaction keys. You should create separate versions for the annual declaration and the monthly declaration. Additionally, you should create separate versions for Madeira and Azores.

Example

Tax grouping version M1 Monthly declaration for mainland Portugal

Tax grouping version M2 Monthly declaration for Madeira

Tax grouping version M3 Monthly declaration for Azores

Tax grouping version A4 Annual declaration for mainland Portugal

Tax grouping version A5 Annual declaration for Madeira

Tax grouping version A6 Annual declaration for Azores
  1. Enter the tax codes concerned in the field Tx and the relevant transaction keys in the field Trs. The system automatically enters the tax code description in the field Description.
  2. In the field Gp No, enter a freely-definable, two-digit number to identify the tax group to which the tax code and transaction key belongs. This internal number represents a frame on your tax return. The system enters the balance of all the tax amounts belonging to this group in this frame.
  3. Enter either a plus sign or a minus sign in the field ArithmOper to indicate whether the tax value should be added to or subtracted from the other tax values belonging to the same group number.
  4. Save your data.

Note

Do not enter any values in the field Bal.

You now assign the internal group numbers you defined in step 4 to official tax group numbers, which identify the frames on the actual VAT declaration form. To do this:

  1. In Customizing for Financial Accounting, choose General Ledger Accounting ® Business Transactions ® Closing ® Reporting ® Sales/Purchases Tax Returns ® Assign External Tax Group to Internal Tax Group.
  2. Enter Country key PT and the relevant Tax grouping version (see step 2 above).
  3. In the field Gp no, enter each internal group number that represents a frame on the tax return (see step 4 above).
  4. In the field ExTxGrpNo., enter the official three-digit tax group number to which you want to assign your internal group number.
  5. In the field Text, enter a description of the frame contents and save your entries.

Result

When you make these Customizing settings, the system displays each tax balance group, along with its official tax group number, in a separate frame on your tax return.

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