Tax Invoice 

Definition

A document that shows a value-added tax item and which is recognized by the tax authorities as evidence that a VAT transaction occurred. Tax invoices are thus used to substantiate tax returns.

Use

The law requires you to create a tax invoice within seven days of a sale, and to show all the information listed under “Structure” below.

When you have created a billing document, you can print out a tax invoice using the Output function. You must print out two copies of each tax invoice: The original is marked with the word Oryginał, and the copy with the word Kopia.

If you need to correct a tax invoice, create a Correction Tax Invoice.

Structure

The tax invoice header contains the following information:

·        Names, addresses, and NIP numbers of the buyer and seller

·        Sale date

·        Tax invoice issue date and number

·        Words “VAT invoice” (in Polish, Faktura VAT)

It must show the following information for each item:

·        Name of the goods or service

·        PKWiU (for tax-exempt and reduced-rate items only)

·        Unit of measure, net price per unit, and net price per item

·        VAT rate and VAT amount

The tax invoice must also show the following:

·        Subtotals of all items taxed at the same rate, showing the net amount, VAT, and gross amount

Note that the subtotals of tax-exempt items are marked zw.

·        Total amount receivable (including VAT), in numbers and in words

·        Signature of a person authorized to issue the tax invoice