Communication with Bank 

Purpose

In Accounts Receivable (FI-AR), you send a duplicata DME file to your bank to trigger the collection process.  

Prerequisites

Make sure you have configured Customizing settings as required.

Process Flow

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       1.      The system generates a duplicata file with the relevant program (see Duplicata Creation or Boleto Creation).

       2.      You send the DME file to your bank.

Each duplicata contained in the file is represented by a unique duplicata number, called seu número.

       3.      The bank confirms it has received your file by sending you a return file (arquivo retorno).

       4.      You import this file and the system updates the following information in the related open items:

Type of Information	Entered in Following Field
Bank	House bank
Duplicata number assigned by the bank (nosso número)	Reference key 3
Bank account statement number and item number within the statement	Reference key 1
Collection agency (agência cobradora)	Reference key 2

If the bank rejects any duplicatas, this is displayed in the return file; you can define the error codes in Customizing for FI, under Bank Accounting ® Business Transactions ® Payment Transactions ® Electronic Bank Statement ® Define Error Codes.

The system does not update the corresponding open items. You can use the postprocessing function to branch directly to the open items and then make the required corrections manually. Before you can create a new duplicata for these items, you must first reverse the existing bill of exchange payment requests.

       5.      Most Brazilian companies take the information contained in the return file (retorno) and actually clear the open items (see Processing of Bank Files).