Integrated Profit Center Consolidation (SAP Library

Integrated Profit Center Consolidation

Purpose

This process description explains how you transfer data for a profit center consolidation from operational SAP applications. Rollup is available as a data transfer method.

Prerequisites

You set the profit center accounting and post the data of the current controlling area in the profit center ledger (totals table GLPCT).

Process Flow

A. Customizing in the Sender System and in the Consolidation System

For the integrated data collection you have to execute the Customizing settings both for the sending and receiving of data.

Sender of data is the operational SAP applications.

Receiver of data is Consolidation.

With a central scenario the sender and receiver work in the same system and client, with a decentralized scenario the sender and receiver work in different systems and clients.

Note

All Customizing settings are offered in the IMG of Consolidation, in the section Integration ® Preparation for Consolidation. In the documentation on the individual sections you will find detailed explanations.

The IMG section is divided into preparations which are to be executed in the sender system and preparations which are to be executed in the consolidation system. From the more general case, the IMG assumes that the operational applications work in other systems (at least partly). When you have a central enterprise scenario, then nevertheless you have to execute the IMG section part Preparations in the Sender System and Preparations in the Consolidation System. Only the steps which offer the transfer of Customizing settings between the systems do not apply in a central scenario.

The following graphic shows, in an overview, which settings are to be executed in the IMG. The numbers 1 to 5 set the order of the settings chronologically. As the sender system relies on the Customizing settings of the consolidation system and vice versa, at least a part of the Customizing settings must be organizationally reconciled to each other.

The group headquarters sets the global master data in advance:

Global characteristics

Transfer to sender systems

Companies

On organizational way or by transport

Group chart of accounts
(see also Group C/A, Financial Statement Version, Cons C/A

Cons transaction types

Note

You define the profit center independently of the controlling area. When you include several controlling areas in your profit center consolidation, then you must note the following:

You must make sure that the profit center is clearly defined group wide. That means: Every characteristic value of the characteristic profit center must be clear group wide and represent one profit center exactly.
So that you can assign the profit center another controlling area as partner in a controlling area, you have to create the partner profit center in the controlling area to be posted. The system checks whether the partner profit center exists. You should set the block indicator in the master data of this potential partner profit center. This makes sure that it only posts as partner profit center and not as profit center.

In the IMG section Preparations in the Consolidation System, you will find the tools to create and transport the group chart of accounts.

In addition to that you define which integrated consolidation types are to be displayed in the views.

In the sender system you create the global master data or import them from the consolidation system. You assign the global organizational units to the local ones:

Global characteristics

Local characteristics

Company

Company code

You also enter which profit centers the individual company codes manage. The system exports the combinations company / profit center to a file. You transfer this file to the consolidation system.

The next steps can run parallel in the sender system and in the consolidation system.

In the consolidation system you automatically set up the integrated consolidation units and groups per view.

Integrated Cons type	Cons unit’s structure	Cons group’s structure
Profit center Cons	from Combinations Co/Cons BA	Hierarchy by profit centers
Profit center Cons	from Combinations Co/Cons BA	Hierarchy by companies

Note

For every hierarchy you have to create the top consolidation group manually. This is not integrated, that means that there are no corresponding operational organizational units.

Subsequently you prepare the transfer of data. A prerequisite for this is that you find out from the sender system on the organizational way, which operational charts of accounts are being used.

In the sender system you summarize the operational accounts according to the data transfer method. You assign the group chart of accounts to the operational accounts (that is if the operational accounts correspond to the FS items of Consolidation 1:1).

In addition to that you assign the local characteristics cons transaction type, trading partner, partner profit center to the local characteristics, so that the operational data is supplied with that.

Note

The steps for this from the operational applications are compiled in the IMG of Consolidation. A part of the step is cross-consolidation type, that means it is necessary for all consolidation types. There are also steps which are only necessary for profit center consolidation.

You possibly prepare to manage parallel currencies and evaluations in the operational data.

You export the consolidation system’s Customizing settings to a file and transfer this to the sender system. The sender system requires some of the Customizing settings in order to convert the operational data on rollup, so that they can be processed in the consolidation structures.
You prepare the rollup in the sender system and enter that you want to transfer data for the integrated consolidation type Profit Center Consolidation.

B. Structure of the Data Initial Set

You set the data initial set in the profit center ledger.

C. Update of Operational Data

At the Consolidation key date you execute a rollup in the profit center ledger. You transfer these to the consolidation processing ledger.

See also:

Data Transfer Method Rollup

Result

In Consolidation the integrated data can be formatted and consolidated.

Global characteristics	Transfer to sender systems
Companies	On organizational way or by transport
Group chart of accounts (see also Group C/A, Financial Statement Version, Cons C/A
Cons transaction types

Global characteristics	Local characteristics
Company	Company code