Editing Limits 

Use

You can create characteristic values for each combination of limit characteristics defined in a limit type.

Prerequisites

Before you can create limits, you need to have already created at least one limit type.

You create limit types in Customizing by choosing ® Limit Management ® Define Limit Types.

Procedure

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      1.      Choose … ® Master Data ® Limits ® Maintain or Edit. The system displays the view Limits: Choose Limit Types.

      2.      Select one or more limit types.

      3.      Select one of the following functions:

¡       Create Limits (CTRL + F3)

¡       Change Limits (shift + F4);    …with Selection Change Limits Using Preselection (shift + F5)

¡       Display Limits (shift + F6);    …with Selection Display Limits Using Preselection (shift + F7)

 

Creating Limits

      1.      To create a limit choose  Create Limits. The system displays a dialog box in which you enter the characteristics relevant for the limit type.

      2.      Choose  Continue.

The system then displays the screen Edit Limits for Limit Type xxx: Create New Limit.

Enter the following data:

Characteristics for the Limit Type

Limits	Explanation
Valid From Date	Default value: Today’s date
Valid To (Internal)	Default value: 12/31/9999
Valid To (External)	The external valid to date and the internal valid to date (which is not dependent on the external valid to date) together form a time range. The traffic light display in the overview of limit utilizations is yellow (warning) if today's date falls within this range. Default value: Blank Since the limit amount and validity date parameters are independent, the traffic light is set to yellow in the following cases: ·       If the external validity of the limit has expired and the external limit amount has not been exceeded; if the external limit amount has been exceeded, but the external validity period has not expired. ·       If the external validity period has expired (validity period has passed) but the external limit amount has been exceeded
Limit - Check/No Check	This field prompts the system to check the limit in reporting or in the single transaction check against the existing utilizations. If the field is set to Check, a red traffic light is displayed in reporting if the limit is exceeded. If it is set to Do not check, then in reporting and in the single transaction check no red traffic light is displayed for exceeded limits.
Limit Currency	You can enter a default currency in the Limit Currency field in the Customizing for the limit type. If no such setting was made in Customizing, the default value is the currency of the company code. You can change the currency even after you have saved the limit. The system converts the currency of all transactions attributed to this credit line to the limit currency.
Internal Limit Amount	The internal limit amount is always greater than the external limit amount and critical limit usage.
External Limit Amount	The external limit amount is always less than the internal limit amount. It triggers a warning (yellow traffic light) once a certain amount has been exceeded. In Customizing, you define whether the early warning is triggered by an external limit amount or by a percentage of the internal limit amount.
Critical Limit Utilization in %	This triggers a warning (yellow traffic light) once a particular percentage of the internal limit amount has been exceeded. In Customizing, you define whether the early warning is triggered by an external limit amount or by a percentage of the internal limit amount.
Maximum Risk Commitment Period in Months	The maximum risk commitment period specifies with which risk commitment period a transaction may still be attributed to the limit.

When entering limits, use the input help: T for thousand and M for million.

Administrative Data	Explanation
Origin of Limit	The entry in this field specifies whether a limit was created manually, automatically during generation of the limit utilizations, or by a limit transfer. The system enters this information automatically.
Release Status	In Customizing, you can activate the release procedure for each limit type.
Automatic Review	The settings made in Customizing determine whether this indicator is displayed. You can also review limits manually.
Review Recipient	The review recipient is set by default to the user who entered the limit. You can change this in any way you like.
Review Date

 

Interim Limits	Explanation
Start	Start date of the interim limit
End	End date of the interim limit
Internal Delta	See Internal Limit Amount
External Delta	See External Limit Amount
Currency	The currency of the interim limit can differ from that of the limit itself or of other interim limits. You can also change it even after you have saved the interim limit.
Release Status	·       Not subject to release ·       Not released ·       Flagged ·       Released
Released By	The user name of the person who created the limit is the default setting.
Name	Free entry

For more information about interim limits see Interim Limits.

Limit Transfer	Explanation
Start	Start of the validity of the limit transfer
End	End of the validity of the limit transfer
+/- Sign	The plus/minus sign specifies whether the respective amount of the limit transfer is to be added to or deducted from the limit.
Internal Delta	See Internal Limit Amount
External Delta	See External Limit Amount
Currency	The currency of the limit transfer can differ from that of the limit to or from which it is to be transferred.
Name	Free entry
Display,  Change and  Delete	If a limit transfer already exists, you can use these icons to branch to the display or change screen, or to delete the limit transfer.

For more detailed information about limit transfers, see Limit Transfers.

Limit maintenance has its own authorization object: F_T_VTBLV.

Automatic Creation of Limits

You can create limits automatically by using a report. This takes place by either direct input or batch input.

Direct Input:

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      1.      You access the main menu for the direct input system by choosing System ® Services ® Direct Input.

      2.      Choose the program TB_LIMITS_INSERT_Dl.

      3.      For more information about the procedure and the function module, choose Help ® Application Help.

Batch Input:

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      1.      You access the main menu for the batch input system by choosing System ® Services ® Batch Input ® Sessions.

      2.      Call the program RFTBLBI1.

      3.      You can view the report documentation that contains information on the next steps by choosing Help ® Application help.

Changing Limits

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      1.      To edit a limit choose  Change.

…with Selection enables you first to restrict the selection to particular characteristic values. In addition, you can use a predefined display filter here.

      2.      The system displays the screen Edit Limits for Limit Types: Overview. All limits are listed there that exist for the selected limit type and, if applicable, the selection criteria.

                        a.     You can display the documents for changes made to these limits by choosing  Change Documents.

                        b.     You can enter notes by choosing  Notes. For more detailed information see Notes for Limits.

                        c.     You can branch to the display mode of the definition of limit types in Customizing by choosing Customizing.

      3.      To change a limit double click the relevant limit. The system displays the screen Overview of Utilizations – Selection Using Direct Characteristics.

Select the relevant limit utilization, and then choose  Maintain Limit.

The system displays the screen Edit Limits for Limit Type xxx: Detail.

      4.      Change the limits as required and in the same as you would for creating a limit. To save your changes choose  Save.

When you have changed an internal or external limit amount, the system asks you whether the change to the limit amount should apply retrospectively, or whether you want to split the limit.

If the limit amount should apply retrospectively, choose Change. If you want to split the limit, choose Split.

Displaying Limits

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      1.      You can display a limit by choosing  Display.

... …with Selection enables you first to restrict the selection to particular characteristic values. In addition, you can use a predefined display filter here.

You can also display limits by using the report Overview of Limits.

      2.      The system displays the screen Display Limits for Limit Types: Overview. Here all the limits are listed that exist for the selected limit type.

                        a.     You can display the documents for changes made to these limits by choosing  Change Documents.

                        b.     You can enter notes by choosing  Notes. For more detailed information see Notes for Limits.

                        c.     You can branch to the display mode of the definition of limit types in Customizing by choosing Customizing.

      3.      Select the limit you require. Choose Choose Limit. The system displays the screen Display Limits for Limit Type xxx: Detail, where you can view all the details for a limit.

Additional Information

The system contains customer exit EXIT_SAPLTBL_002 for the administration of limits and for the overview of limit utilizations. You use this customer exit to prevent users displaying certain limits or utilizations. You might want to do this for loans to employees, for example. The authorization check is triggered again when the user branches to single record level.

INCLUDE LXTBL1F02 contains sample coding. You can find a detailed description of the SAP enhancements in the documentation about the Enhancement Concept.