Entering Vendor Payments (SAP Library

Entering Vendor Payments

Use

In Thailand, you follow the standard procedure when you enter vendor payments using the cash journal, and, in addition:

You assign the payment to your business place

You enter the information from the tax invoice that the vendor has presented to you

You enter the vendor's name and address manually

When you save the document, the system creates an accounting document and assigns the business place to every line item. It also assigns the document a tax invoice number of your own.

Procedure

From the SAP Easy Access screen, choose Accounting ® Financial Accounting ® Banks ® Input ® Cash Journal.

On the Cash Journal screen, enter data as required, including:

Business Transaction: Enter an expense transaction, for example, transaction 1 as supplied with the standard system.

Text: Enter the vendor’s name.

Reference: Enter the tax invoice number.

Business Place

Save the document.

The system creates an accounting document, with a tax invoice number and each line item assigned to a business place. If you want the vendor's address to appear in the tax invoice and the input tax return later on, you now have to enter its address as follows.

Choose Follow-on Doc.

If there is more than one follow-on document (for example, not just an accounting document, but a Controlling document as well), a dialog box appears. Select the accounting document.

The document overview screen appears.

Position the cursor on the tax item and choose .

The line item detail screen appears.

Choose Long Text.
Choose .
Type the vendor's address in lines 1 and 2 (and if necessary, lines 3 and 4).

The input tax report will show the text that you enter in lines 1 and 2 only. The receipt/tax invoice will show the text from lines 1–4.

Go back to the previous screen and save the accounting document.