Federal Government: Processing in Preclosing 

Purpose

The functions in Federal Government preclosing enable you to satisfy the requirement that certain accounts must be closed before year-end closing can take place.

Prerequisites

You must first carry out the configuration work referred to in Federal Government: Customizing Preclosing.

Process Flow

Run the following programs in preclosing:

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       1.      Close Obligations (program RFFMCLOS)

Use this program to close obligations arising from any or all of purchase requisitions, purchase orders, and earmarked funds. You can specify individual numbers or ranges in each case.

Check the Error List box if you want the list of documents output by the program to include only the documents for which the system could not determine an FM account assignment. If you do not check this box, the list shows all the documents processed.

       2.      Budget Rollup (program BPCLOSE)

Use this program to transfer budget remainder that can be carried forward to new structures, using rules defined per fund or fund type. See the program documentation for details of the entries you need to make and what you should consider when making them.

       3.      Residual Budgetary Account Closing (program RFFMYRCL)

Use this program to close accounts affecting the budget that still have a balance. You can have the program output a list including any or all of open items, successful postings, and errors.

You can run these programs in test mode first, so that you can see how your entries would work in a live run without making any actual changes to data.