Payment Cards in Billing Documents (SAP Library - Payment Card Processing (SD-BIL-IV))

Payment Cards in Billing Documents

Use

When you create a billing document, the system copies the payment card plan from the sales order. The system then determines:

Which cards in the payment card plan are to be billed
In what order they are billed
The billing amounts

When you release the billing document to Financial Accounting (FI), the payment card data, billing amount, and authorization information are copied from the payment card plan of the billing document into the accounting document for use in the settlement process.

Activities

You can carry out the following activities:

Display card data in billing documents

The payment card plan attached to the billing header contains items with detailed card information, including several billing functions. You can review payment card transactions with the settled in billing docs button, or review the billing status of the authorization(s) in the sales order. Note that, unlike in the sales order, the payment card plan in the billing document is for display only. You cannot change it.

Cancel billing documents with payment cards

When you create a billing document, technical or pricing errors may occur, or billing data may be posted to an incorrect account. In these cases, you must cancel the billing document. Note the following when canceling these documents:

You should have the same payment card data in the canceled document and the source document
When canceling a document, you cannot reuse the authorizations in the sales document

Print card data in billing documents

When you invoice customers who have used a payment card to pay for your product, you need to inform them in the invoice that payment has been handled with a payment card. They do not need to pay you directly. You can print this information in the billing document using SAPscript.

Change the amount of a billing document

When you increase the amount of a billing document containing payment cards, the new amount must be completely covered by the relevant payment card authorization. The system will warn you to reauthorize to cover the difference between the old billing document amount and the new amount.