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Procedure documentation Creating Sales Orders - Multiple Payment Cards Locate the document in its SAP Library structure

Customers may want to use multiple payment cards in a sales order, particularly when the item prices exceed the credit limit of a single card. Enter data for multiple payment cards in the payment card plan attached to the sales order header.

Prerequisites

The payment plan type "payment card plan" must be assigned to the sales document type for the document you are processing. You can set this in Customizing for Sales and Distribution by choosing Billing ® Payment Cards ® Maintain Payment Card Plan Types.

Payment card data may only be entered at the header level, so you cannot enter data for each item.

The payment card authorizations must cover the entire sales order value. If they do not, you will be warned to reauthorize.

Procedure

You create a sales order with payment cards just as you do a standard sales order.

  1. Create a Structure link sales order.
  2. Choose Goto ® Header ® Payment cards to enter card data.

    3. The system displays the sales order value (net value + taxes).

  3. Enter the payment card types, numbers, and expiration dates, or use the matchcode on the payment card number field to select cards listed in the payer master record. This data is required to continue processing the sales order.

    4. The system checks the card number and expiration date.

  4. Enter maximum billing amounts for the cards.

Select Limit to, choose Enter, and enter an amount in the Maximum amount field. To specify an unlimited amount for a card, leave the Limit to indicator blank. You can do this for only one card per order.

Note that splitting amounts between cards may result in rounding.

5. Choose Back and save the order.

Example

A customer has ordered $1000 USD worth of merchandise and told you to charge two payment cards. When you create the sales order and enter data in the payment card plan, you split the sales order amount between the two cards.

According to what the customer tells you about the limits on the different cards, you enter a $400 USD maximum amount for one card, and an unlimited amount for the other. The system authorizes $400 USD and $600 USD for the cards respectively, and invoices the transaction in the same way.

Result

The system automatically authorizes card information when you save the sales order. It issues a message informing you that the authorizations were successful.

If any of the card data or authorization amounts are rejected by the clearing house, the system blocks the sales order and issues a warning message.

To display authorization data, return to the sales order in display mode. Call up the payment card plan to view the statuses of the authorizations, such as:

For an overview of the authorizations, scroll right in the authorization items. For detailed information, select an authorization item and choose Detail. The system displays all current information pertaining to authorization, including codes, accounts, times, and dates.

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