Payment Cards in Sales and Distribution (SAP Library - Payment Card Processing (SD-BIL-IV))

Payment Cards in Sales and Distribution

Purpose

In Sales and Distribution, you can enter payment card data in the sales order and use it throughout the order to cash cycle.

Process flow

This graphic is explained in the accompanying text

When you create a sales order, you can enter credit card data manually, or copy it from the payer master record. You can enter one card in the sales order overview screen. You are able to enter multiple cards, or multiple authorizations on one card, in the payment card plan in the sales order header. The system automatically authorizes the sales order when you save it.

At a later time, you create the delivery. The authorization may have expired in the meantime, so the system checks to ensure that it is still valid. If the authorization is no longer valid, the system tells you to reinitiate authorization in the sales order. You complete and save the delivery.

When all the items are picked, packed, and goods issue is posted, you create a billing document. Here, payment card data is copied from the sales order, or uploaded directly into the billing document from an external system, as in the case of point of sale. The system uses the authorizations in the payment card plan to calculate billing amounts. You process the billing document and release it to Financial Accounting.

Result

When you release the billing document, the system copies the payment card information, billing amount, and authorization information into the accounting document. In accounting, receivables are posted to a special cash clearing account for the clearing house. The appropriate settlement process is then carried out according to the category of the card used. For instance, if a procurement card is used, additional data about the purchase is submitted for settlement.