Commercial Invoice for Japan (FJCI)
Definition
A legal document containing information on a foreign trade transaction between a Japanese exporter and a foreign customer. The commercial invoice includes information on the contracted goods, quantities, unit prices, amounts, trading terms, forms of payment, and other details pertaining to the safe transport of goods to the importer’s country.
The commercial invoice for Japan uses output type FJCI.
Use
The commercial invoice is the basis of all export procedures and customs declarations during export and import customs clearing. It is also a major document certifying valid sales when negotiating with financial institutions, and it serves as a reference when applying for insurance. The exporter may issue multiple copies of the commercial invoice depending on the requirements of a particular export transaction.
The Japanese government does not prescribe a format for the commercial invoice, but it must include the details required by the Customs Bureau of Japan regarding the sale and transport of the goods. The commercial invoice printed from the SAP System meets the Customs Bureau of Japan’s requirements and you can use it as printed.
Structure
This section describes the commercial invoice’s fields and its technical characteristics.
Fields in the Printed Commercial Invoice
The commercial invoice’s first page contains both header and item information. Subsequent pages contain only item information, the invoice number, the invoice date, and the page number.
The table below describes the invoice’s fields.
Field |
Description |
Shipper |
The name and address maintained in the company code. |
Consignee |
The name and address of the sold-to party. If a letter of credit is assigned to the invoice, the name of the opening bank appears in this field. |
Notify Party |
The name and address of the ship-to party. If a letter of credit is assigned to the invoice, the name and address of the ship-to party maintained in the letter of credit appears in this field. |
Invoice Date and Number |
The document date from the invoice or pro forma invoice. Invoice or pro forma invoice document number. “/1” after the invoice number indicates that the page is the printed invoice’s first page. |
Consignee Order Number |
Taken from the sales order and passed on to the invoice or pro forma invoice. This field shows only a single customer PO number from a single sales order. If an invoice is composed of multiple sales orders (with different PO numbers), the text AS ADDRESSED appears in the field. Customer PO numbers appear with their corresponding line item. |
ETD on or about |
The goods issue date on the delivery document. |
Port of Departure/Port of Arrival |
The customs office of exit and entry maintained in the foreign trade view of the header in both the invoice and delivery document. |
Vessel Name |
The mode of transport ID maintained in the foreign trade view of either the delivery document or invoice. |
Payment Terms |
The Payment terms field in the invoice header. This field can display up to 3 lines of payment terms text maintained in table T052. If a letter of credit is assigned to an invoice, this field displays data from the letter of credit. |
Incoterms |
Incoterms 1 and 2 in the invoice header data. |
Item Description |
The sales text for the material maintained in the material master. If the commodity code (HTS code) is maintained in the material master, the invoice, or delivery document, the code appears immediately below the item. |
Quantity |
The quantity of each material in the invoice. |
Unit Price |
The unit price (PR00) of the material. |
Amount |
The result of multiplying the item’s unit price by its quantity. The output program computes this field. |
Remarks |
The header text of the invoice document. The header text type is pre-customized with text ID FJCO. This field can display up to 2 lines of 70 alphanumeric characters each. |
Shipping Marks |
Contains the following 5 lines: · Line 1: PO number from the sales order When multiple PO numbers exist, the SAP System omits this line and prints PO numbers with each item. · Line 2: Customer name This name comes from the third line of the customer name (Name 3) in the customer master. If Name 3 is not maintained, the system prints the first line (Name 1) of the customer name. · Line 3: Port of arrival The port comes from the invoice’s header data. · Line 4: Shipping unit ID This data comes from the packing data in the delivery document. · Line 5: Country of origin |
Signature (Company Name) |
The first line of Company Code Name in table T001. |
If an invoice document contains items with different countries of origin, the system prints the country of origin ID with each line item in the invoice.
Technical Characteristics of the Commercial Invoice
The table below lists the technical characteristics of the commercial invoice for Japan.
Characteristic |
Value |
Form routine |
LV55EF11 |
Global data |
FJCI-V55ET005 |
SAPScript layout set |
SD_EXPORT_FJCI |
Communication structure |
V55EFJCI |
The table below maps the fields on the printed commercial invoice to segments and fields in the IDoc EXPINV02.
Field in printed invoice |
Field in IDoc |
Shipper Name |
Company Code Name Text |
Shipper Address |
Company Code Address Text |
Consignee Name |
Partner Data (AG) |
Consignee Address |
Partner Data (AG) |
Notify Party Name |
Partner Data (WE) |
Notify Party Address |
Partner Data (WE) |
Invoice Date |
Billing Document Date |
Invoice Number |
Billing Document Number |
Page Number |
Invoice Page No. (Computed in SAPScript) |
Consignee PO No. |
Purchase Order No. |
ETD (Shipment Date) |
Requested Delivery Date |
Port of Departure |
Office of Exit |
Port of Arrival |
Office of Destination |
Vessel Name |
Mode of Transport ID |
Payment Terms |
Payment Terms |
Incoterms |
Incoterms Part 1 Incoterms Part 2 |
Item Number |
Item Number |
Item Description |
Item Description |
Item Quantity |
Invoiced Quantity |
Item UoM |
UoM |
Item Unit Price |
Net Value (PR00) |
Item Currency |
Currency |
Item Line Amount |
Computed |
Total Quantity |
Computed |
Total Amount |
Computed |
Remarks |
Header Text (FJCI) |