Extraction of Business Partner Data to the Data Retention Tool 

Use

In order to meet legal requirements for data storage and reporting, you can extract business partner data as a component of application data, such as contract data for SAP Treasury and Risk Management (TRM), to the Data Retention Tool (DART).

Integration

For detailed information about the Data Retention Tool and data extraction, see Introduction to the Data Retention Tool (DART).

Prerequisites

You have created transactions for the business partners to be extracted in the applications connected to the Data Retention Tool. You can extract only those business partners for which transactions exist in the respective applications.

Scope of Functions

For the German Principles of Data Access and Verifiability of Digital Documentation (GdpdU), business partners are extracted to the Data Retention Tool in the following TRM-specific business partner roles:

·        Issuer

·        Counterparty

·        Payer

·        Guarantor

·        Depository bank

·        Beneficiary

The following business partner attributes are taken into account:

General data and data specific to Financial Services

Independent of the business partner category	Person	Organization	Group
Client	Last name of business partner (person)	Name 1 of organization	Name 1 (group)
Business partner number	First name of business partner (person)	Name 2 of organization	Name 2 (group)
Business partner category	Second last name of  person	Name 3 of organization
		Name 4 of organization
		BP: Legal form of organization
		Partner company ID
		Country of registered office of organization

Address data

During data extraction, the following attributes are selected for each valid standard address:

·        Client

·        Address number

·        Place

·        Postal code of place

·        Country

·        PO box

·        Postal code of PO box

·        Place of PO box

·        Country of PO box

·        Postal code of company (for major customers)

·        Street

·        House number

·        Additional details for house number

Bank details

During data extraction, all the bank details for the business partner are selected:

·        Client

·        Business partner number

·        Bank details ID

·        Country key of bank

·        Bank key

·        Bank account number

In certain cases, you can implement the Business Add-In (BAdI) Extraction of Additional Business Partner Data to DART. You will find further information in the BAdI documentation in Customizing for the SAP Business Partner for Financial Services by choosing Settings for Financial Services -> Tools -> Data Retention Tool.

Activities

·        To extract the data, go to the SAP Easy Access screen, choose SAP Menu -> Tools -> Administration -> Administration -> Data Retention Tool -> Utilities -> Extract Data, and make the necessary settings.

With the business partner data, the system extracts all the relevant data from the selected application.

·        To display the extracted data, go to the SAP Easy Access screen and choose SAP Menu -> Tools -> Administration -> Administration -> Data Retention Tool -> Information System -> Data Extract Browser, and enter the name of the data file and the directory set.