Determining Value IDs 

Use

Processing control in the Lease Accounting Engine is based on value IDs and is defined in Customizing alone.

The value IDs are the actual controlling element in lease accounting. They act as the containers for the values that are transferred to the Asset Accounting, Accrual Engine, and One-Time Postings applications.

 

Integration

The value IDs provide information about:

●     The origin of a value: a value can come from a contract item, a material master record, customer master record, or condition types, for example.

●     Its business function: for example a financing amount or residual value.

These values are processed in the Lease Accounting Engine in two steps:

       1.      Determination of value: Where does the content of the value ID come from?

2.           Processing control: What is this value ID to be used for?

 

Prerequisites

For processing of the CRM contract data and transfer to Financial Accounting to be fully automated, you must make a large number of configuration settings for the Lease Accounting Engine in the SAP Customizing Implementation Guide (IMG):

SAP Customizing Implementation Guide ® Financial Accounting ® Lease Accounting:

●     ® Basic Settings

●     ® Value Determination

●     ® Specifications for Controlling Processing

●     ® Standard Reports

 

Activities

Before you start with the configuration, the following data must be known to you:

●     Processes:
Which processes are to be possible for a lease over the useful life and which postings are to be triggered in the connected accounting applications for each accounting principle for this company code?
e.g. NEWL (new lease), BLEX (lease extension), BUYO (purchase at end-of-lease).

●     Accounting principles:
e.g. Local GAAP, IAS, US GAAP

●     Company code (group)

 

You then determine in which of the applications (Asset Accounting, Accrual Engine, and One-Time Postings) values are to be posted, and in which target field these are to be stored.

You create a corresponding value ID for each accounting principle for each target field:

 

Required field	Assigned value ID
ANLKL (asset class)	ASSTCLS
ANLUE (asset super number)	GAID
GESBR (business area)	BUSAREA
INVNR (inventory number)	$OBJECT_ID
TXT50 (asset description)	MATTXT

 

Finally, you determine the source of the values that you need to create an asset master record in Asset Accounting, for example. You thus determine the origin of the data, which is relevant for accounting.

A value can come from the following fields in the contract:

●     Condition types

●     Contract items

In addition to contract fields, values can come from the following sources:

●     Customer master record

●     Material master record

 

The values can be determined as follows:

●     Adoption as a result of direct assignment:
A field has a one-to-one relationship with a value ID and is directly adopted.

●     Determination method:

○     Function module:
Determines value using coded statements.

○     Formula:
A value ID is assigned to a formula that is itself made up of value IDs.

○     Fixed value:
In cases in which a value is valid for a whole series of contract, you can define the value as a fixed vale.
For example, you use only one asset class for all contracts. You assign this a fixed value ID.

●     Payment plan
You can thus determine the sum of all payments, for example.

●     Substitution
Can be used if more complex checks are needed to determine a value ID.

 

You then assign the created value IDs to the origin data and target fields. This enables gap-free processing and posting of the data that was transferred initially from SAP CRM to the Lease Accounting Engine.