Creating a Location (SAP Library - Training and Event Management (PE))

Creating a Location

Use

In this step, you create business event locations.

When you create a business event, you can relate it with the location where the event is to be held. You can also assign location-dependent resources such as rooms to locations. You make this assignment in the steps Creating Rooms and Creating Other Resources.

You store the following data for locations:

Address
Site-dependent additional information (currency, language, and calendar with details of location-specific public holidays).

Prerequisites

It is not mandatory to create locations. If you only plan to use one location for all your business events, you can deactivate the location switch in Customizing under Business Event Preparation ® Location ® Use of Business Event Locations.

Procedure

On the SAP Easy Access screen, in the SAP Standard Menu choose Human Resources ® Training and Events ® Business Events ® Settings ® Current Settings ® Location. The Location: Initial Screen appears.

On the initial screen, enter the validity period of the new location.
Choose . The data screen Create Location appears.
Enter an abbreviation and a long name for the new location.
Enter site-dependent additional information data as required:

The calendar ID valid for the location.
The currency in which event costs are to be settled.
The language in which events are usually held at the location.
Enter address data as required:

An address supplement (e.g. box number or c/o)
A house number and street
A postal code and city or town

A country key (e.g. DE for Germany)

A regional code (e.g. 08 for Baden-Württemberg).

This graphic is explained in the accompanying text

Enter the country key first and then use the possible entries help to select a regional code.

Specification of the distance in kilometers is not relevant at this point, so no entry is required here.

Enter the telephone number of the location, where relevant.
Enter the fax number of the location, where relevant.

Choose .

Result

You have created a new location.

This graphic is explained in the accompanying text

Once you have created your first location you can use this as a template for any further locations you want to create. To do so, you enter the ID or name of the object you want to use as a template in the field Business event location in the Copy from box. The data of the existing object is proposed on the data screen. You can overwrite data as required for your new object.

Note

The settings made in the Customizing for Training and Event Management under Basic Settings ® Dialog Control ® Current Settings ® Maintain Actions affect the data maintenance activities you can carry out for business event locations. Here, which infotypes are maintained for object types is defined. You can also specify under Maintain Actions whether locations may be structured in a hierarchy. The standard system does not provide the relationship belongs to which would enable you to set up such a hierarchical structure.