Cancel Settlement Request Lists 

Use

Use the Cancel Settlement Request List function to cancel a settlement request list and the single settlement requests it contains, even if follow-on documents have already been generated for Financial Accounting.

Prerequisites

Unlike the Complete Settlement Request List function, this function can be used even if follow-on documents have been generated.

Features

When you cancel a settlement request list the system cancels the list header as well as the single settlement requests it contains.

Here you can choose to cancel the entire list of single settlement requests (complete cancellation) or only part of it (partial cancellation). If you only perform a partial cancellation, you can cancel settlement request list items that have not yet been canceled at a later date.

You also have the option to cancel both sides of the settlement list (for the vendor and the customer) or only one side (for vendor or customer). For a one-sided vendor cancellation, no accounting documents are created from the settlement request list. For a one-sided customer cancellation, no posting lists are created from the single settlement requests. During the statistics update, only the values for the active partner are updated in the reversal document. For a one-sided cancellation, it is also possible to cancel the second partner in a second step.

You can combine a complete or partial cancellation with a one-sided or two-sided cancellation.

For more information on what can happen after you cancel a list header, see Canceling Documents.

The following may occur during single settlement request processing:

·        Case 1: No follow-on documents have been generated from the single settlement requests.

The system generates a reversal document for each individual document and assigns status E (document completed upon cancellation) to both. This means that no follow-on documents can be generated.

·        Case 2: Follow-on documents (posting lists or customer settlement documents) have already been generated from the single settlement requests.

The system generates a reversal document for each individual document and the follow-on documents for the reversal document. The individual document retains its original status. The reversal document is assigned status K (posting using settlement list) or status O (posting using settlement list (accounting document not generated)). This is dependent on the canceled settlement request list being posted to Financial Accounting immediately or, for example, having a posting block.

If you only want to correct part of the settlement request list, use BAPI BAPI_SETREQSLIST_COPY_AND_ADD. Use this function to make adjustment entries. To do this, the system copies the incorrect individual document items with a reversed debit/credit sign and resets the correct item. You can also cancel specific individual documents. The system copies only the individual documents with the reversed billing document type (invoice or credit memo).

This function does not represent a real cancellation because the original document has not actually been changed – the correction is made when balancing is done in Financial Accounting.